Job Summary:
The Executive Assistant will support and report to the Wisconsin Public Radio (WPR) Chief Development Officer & Executive Director of the Wisconsin Public Radio Association (WPRA). The WPRA is a not-for-profit organization with the mission of soliciting, receiving, stewarding, and allocating gifts that support Wisconsin Public Radio, a service of the UW-Madison Division of Wisconsin Public Media (WPM) and the Educational Communications Board (ECB). The WPR Development department conducts fundraising, relationship-building, and engagement activities in a collaborative environment through its multiple units: membership, major gifts, planned gifts, corporate support, and finance.
The Executive Assistant will support the Director and the WPRA Board by:
- Facilitating communications (in the department, across the organization, and in the community)
- Managing schedules
- Organizing workflows
- Supporting WPR Development priorities
- Generally assisting with the responsibilities of managing the department and WPRA
The assistant will handle and coordinate a variety of tasks as well as special projects at the discretion of the Director, such as:
- Contributing to and coordinating all aspects of WPRA Board engagement and meetings
- Assisting with special projects and events
- Developing processes to improve workflow and efficiencies between WPRA, UW-Madison, ECB, and other groups
- Supporting state and federal advocacy efforts
- Assisting with other tasks as needed to further WPR Development and WPRA's mission
The appointee must utilize a considerable amount of independent initiative and informed judgment, exercising a high level of administrative problem solving, analytical ability, communication skills, and confidentiality to coordinate and prioritize the work of WPRA and WPR Development. This position has no permanent supervisory responsibilities but may at times supervise an intern. This is a hybrid position that will require on-site presence of 3 days per week in Madison, Wisconsin and statewide travel including overnight visits 2 to 3 times per year.
Responsibilities:
Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
- 15% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
- 25% Compiles, screens, and evaluates correspondence and reports and recommends actions
- 30% Develops and facilitates communications of varying complexity between various internal and external stakeholders
- 10% Manages the organization, auditing, security, and confidentiality of records and files
- 5% Provides stewardship through continuity and consistency in communication between WPR, WPM, and ECB leadership and board members of the WPRA
- 15% Manages, assists with and/or leads special events and projects for WPR Development as assigned
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
No degree required.
Qualifications:
REQUIRED QUALIFICATIONS
- Extensive experience using Microsoft Office, Google Docs, and other general office software.
- Experience managing multiple tasks, timelines, and schedules while maintaining high quality work.
- Strong interpersonal skills, including verbal and written communication.
- Strong attention to detail.
PREFERRED QUALIFICATIONS
- Experience scheduling and coordinating meetings.
- Experience working with donors and using customer relationship management (CRM) software.
- Experience handling confidential information.
- Experience drafting presentations of data and information from various sources.
- Demonstrated ability to adhere to recordkeeping policies and procedures.
- General understanding of WPR, public media, state universities, state government, or non-profit organizations.
Work Type:
Full Time: 100%
This is a hybrid position that will require on-site presence of 3 days per week in Madison, WI and statewide travel including overnight visits 2 to 3 times per year.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $62,000 ANNUAL (12 months)
Depending on Qualifications
Expected salary range for this position is $62,000 up to $67,000. Actual pay will depend on experience and qualifications.
Additional Information:
This position will require travel within Wisconsin a few times a year for WPRA Board of Directors meetings and events. The person in this role must have the ability to independently travel to all required locations at agreed upon times. They must also be able to transport any needed materials with them and arrive at the scheduled time for meetings and events.
Travel expenses will be reimbursed as appropriate within UW policies. Please note, any driver must be able to be approved as a UW Authorized Driver to receive mileage reimbursement.
PBS Wisconsin and Wisconsin Public Radio are part of Wisconsin Public Media. The person in this position will be required to comply with the Wisconsin Public Media Code of Ethics: https://wpm.wisc.edu/policies/, in addition to the UW-Madison code of ethics.
Please note that successful applicants are responsible for ensuring their eligibility to work in the
United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign
national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
#WPR
How to Apply:
The following must be received for your application to be complete:
1) Resume
2) A cover letter describing how your experience relates to the listed required and preferred job qualifications.
Finalists will be asked to provide a list of at least three professional references with titles, emails, and phone numbers (including at least one supervisory reference). Note that references will not be contacted without your prior knowledge.
Contact:
Leah Reinardy
lreinardy@wisc.edu
608-890-2272
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Executive Assistant I(AD010)
Department(s):
A46-PUBLIC MEDIA/WPR
Employment Class:
Academic Staff-Renewable
Job Number:
307596-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings,
click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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