Application Process
How do I begin the application process?
To start the application process, click on the ‘Apply Now’ button found at the top of the job posting. You will be prompted to enter your name and a valid email address. On the ‘Personal Details’ section of the application, you will create a password for your account that you will use each time you log in. Please use the same email address each time you apply for a job.
Review the ‘How to Apply’ section of the job posting before you start the application process to ensure you have the required application materials ready.
How long does it typically take to complete the application?
Most users complete the application process in less than 20 minutes.
Can I start the application now and finish it at a later time?
Yes, at any point in the application process, you can click on the ‘save and exit’ button at the bottom of the page. To complete your application later, log in to your applicant account and click on the ‘Complete Application’ button next to the job. You must finish and submit your application by 11:55 pm CST on the application close date to be considered for the job.
Will late applications be accepted?
No, late applications are not accepted. If you have questions, please reach out to the contact listed on the job.
Do I have to apply for a specific job in order to be considered for a job at UW–Madison?
Yes, you must apply for each job you are interested in.
Can I apply to multiple jobs at once?
No, you must complete a separate application for each job you are interested in. To do this, click on the ‘Apply Now’ button found on each job posting.
After you apply for a job at UW–Madison, your applicant account will save your personal details, resume, and education information to make applying for future jobs easier. You can edit this information every time you apply for a job.
Is there a limit to the number of jobs I can apply for?
No, there is no limit to the number of jobs to which you can apply.
What information will I need when applying for a job?
Review the ‘How to Apply’ section of the job posting before you start the application process to ensure you have the required application materials. Many job postings require a resume and cover letter to be submitted. Sometimes additional materials, such as the names and contact information for references, or a copy of a specific licensure, is required.
Can I email or physically mail my resume and cover letter instead of the online application?
No, you must apply online. If you need assistance applying online, please review the applicant tutorial or contact uwjobs@wisc.edu.
What if I do not have a resume?
Some jobs do not require a resume. Instead, applicants are asked to complete a work history form within the application. Refer to the ‘How to Apply’ section on the job posting to see which application materials are required. If a resume is required, you must submit a resume in order to be considered for the job. If you do not have a resume, there are many online resources to help you create one including: resume.com, resumebuilder.com, and zety.com/resume-builder
What file formats are acceptable to submit my resume and/or cover letter?
You may submit an MS Word or Adobe PDF file, as well as any of the following acceptable file formats: .pdf, .doc, .xls, .rtf, .jpg, .tif, .tiff, .txt, .jpeg, .ppt, .pub, .gif, .png, .docx, .mp3, .mp4, .wmv, .wma, .mov, .mpeg, .mpg, .flv, .avi, .msg, .bmp, .vsd, .pps, .xml, .wav, .csv, .eml, .docm, .xlsm, .xlsx, .pptx.
To whom should I address my cover letter?
You do not need to address your cover letter to a particular individual unless indicated in the ‘How to Apply’ section on the job posting.
How do I know that my application was successfully submitted?
After you apply, you will receive a confirmation message on your screen and an email acknowledging the receipt of your application. Your applicant account will also show your submitted applications.
Can I withdraw my application once I have submitted it for a job?
Yes, you may withdraw an application. Log in to your applicant account and click the red button ‘Withdraw’.
I am receiving an error message when submitting my application.
You may receive an error message if you have not completed all the required information. You are required to complete all fields in the application that have an asterisk (*). You will not be able to submit your application if you do not complete all required fields.
I made a mistake in my application. How can I correct it?
Changes to your personal information, such as your name, email address, phone number, and home address can be made in your applicant account, under ‘Update Profile’. Contact uwjobs@wisc.edu for other changes to your application, such as submitting a revised cover letter or resume. Changes to your application materials must be made before the close date.
Can I check the status of my application?
As you progress through the recruitment process, the application status will be updated in your applicant account. Different application statuses that you might see are:
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Submitted: your application is in the system and awaiting review
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Application Under Review: your application is being reviewed
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Phone Screen/Interview Requested or Accepted: you have been invited to, or accepted, a phone screen or interview request
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Not selected: your application is no longer considered for this job
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Offer: an offer has been made to you and is awaiting your review
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Cancelled: the job no longer exists
If you have additional questions about your application status, please call or email the Contact listed in the job posting.
When will I hear back after I apply for a job?
Recruitment timelines vary. If you have questions regarding the timeline, please call or email the Contact listed on the job posting.
Where can I find contact information for the hiring department?
Contact information for the hiring department is in the job posting. If you have already applied for the job and it is no longer listed on jobs.wisc.edu, log in to your applicant account and click on ‘view application’ for the job to find the contact name.