University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison

Frequently Asked Questions

Please select a category below.

  • Job Postings

    How do I search for current job openings?

    Start your job search at Click on ‘browse jobs’ or type a keyword into the search box. Once you’ve clicked on ‘browse jobs’, you can filter your results by work type, location and job category.

    How often are job postings updated?

    Jobs are continuously added to the website.

    How long will jobs appear on the site?

    Job posting times vary. Each job has a close date listed on the posting. The posting will be removed from the website at 11:55pm on the close date.

    Are the posted positions the only ones available?

    Yes, all open faculty and staff positions are posted on

    Where can I find salary range information for a specific position?

    Most job postings advertise the minimum salary.

  • Application Process

    How do I begin the application process?

    To start the application process, click on the ‘Apply Now’ button found at the top and bottom of the job posting you are interested in. You will be prompted to enter a valid email address to create an account. On the ‘Personal Details’ section of the application, you will create a password for your account that you will continue to use each time you log in. Please use the same email address each time you apply for a position.

    It is recommended you review the ‘instructions to applicants’ section of the job posting before you start the application process, to ensure you have the required application materials ready and available for upload.

    How long does it typically take to complete the application?

    Most users complete the application process in less than 20 minutes.

    Can I start the application now and finish it at a later time?

    Yes, at any point in the application process, you can click on ‘save and exit’ found at the bottom of the page. To complete your application at a later time, either click on the ‘Apply Now’ button in the job posting or login to your applicant account and click on the ‘Complete application’ button next to the corresponding job. You must finish and submit your application by midnight on the close date in order to be considered for the job.

    Will late applications be accepted?

    No, late applications will not be accepted.

    Do I have to apply for a specific job in order to be considered for a position at UW–Madison?

    Yes, you must apply for a specific job. Unsolicited resumes will not be considered.

    Can I apply to multiple jobs at once?

    No, you must apply for each position you are interested in by clicking on the ‘Apply Now’ button found on the job posting.

    After you’ve applied for a position at UW–Madison, your applicant account will save your personal details, resume, and education information to make applying for future positions easier. You have the ability to edit this information every time you apply for a position.

    What information will I need when applying for a position?

    Review the ‘instructions to applicants’ section of the job posting before you start the application process to ensure you have the required application materials ready and available for upload. Most job postings require a resume and cover letter to be submitted. Sometimes additional materials, such as the names and contact information for references, or a copy of a specific licensure, is required.

    Can I email or physically mail my resume and cover letter in place of the online application?

    No, you must apply online. If you need assistance applying online, please review the applicant tutorial or contact OHR.

    What if I don’t have a resume?

    Some positions do not require a resume. Instead, applicants are asked to complete a previous work history form within the application. Refer to the application instructions found on the job listing to see which application materials are required. If a resume is required, you must submit a resume in order to be considered for the position.

    What file formats are acceptable to submit my resume and/or cover letter?

    You may submit .doc and .pdf files, as well as any of the following acceptable file formats: .pdf, .doc, .xls, .rtf, .jpg, .tif, .tiff, .txt, .jpeg, .ppt, .pub, .gif, .png, .docx, .mp3, .mp4, .wmv, .wma, .mov, .mpeg, .mpg, .flv, .avi, .msg, .bmp, .vsd, .pps, .xml, .wav, .csv, .eml, .docm, .xlsm, .xlsx, .pptx.

    To whom should I address my cover letter?

    You do not need to address your cover letter to a particular individual unless indicated in the instructions to applicants found on the job posting.

    How do I know that my application was successfully submitted?

    After you submit an application, you will receive both a confirmation message on the computer screen and an email acknowledging the receipt of your application. Your applicant account will also show all of your ‘submitted applications’.

    Can I withdraw my application once I have submitted it for a job?

    Yes, you may withdraw your application. Log in to your account and click the red button labeled ‘Withdraw’. If you would like to resubmit an application, you must submit materials by midnight of the advertised job close date.

    I am receiving an error message when submitting my application.

    You may receive an error message if you have not completed all required information. You are required to complete all information in the application that has an asterisk (*) identifying the field as required. You will not be able to submit your application if you do not complete the required fields.

    I made a mistake in my application. How can I correct it?

    Changes to your personal information, such as your name, email address, phone number, and home address can be made in your applicant account, under ‘update profile’. Contact OHR for other changes to your application, such as submitting a revised cover letter or resume.

    Can I check the status of my application?

    As an applicant progresses through the hiring process, the application status will be updated in the applicant account. Here are different application statuses that you might see:

    • Submitted = your application is in the system and awaiting review
    • Application under review = your application is being reviewed
    • Phone Screen/Interview Requested or Accepted = you have been invited to, or accepted, a phone screen or interview request
    • Not selected = your application is no longer being considered
    • Offer = an offer has been made to you and is awaiting your review
    • Cancelled = the job opening no longer exists

    If you have additional questions about your application status, please refer to the contact listed in the job posting. Due to the volume of applications, the Office of Talent Recruitment and Engagement is unable to provide additional information about your application.

    Is there a limit to the number of positions I can apply for?

    No, there is not a limit to the number of positions to which you can apply.

    I have a disability and need assistance to apply for a job. How do I request an accommodation?

    If you need to request an accommodation because of a disability you can learn more at the Office for Equity and Diversity.

  • Hiring Process

    When can I expect to receive a decision?

    Recruitment processes and timelines vary.

    May I contact the hiring department directly?

    Yes, please refer to the contact listed in the job posting.

    Where can I find contact information for the hiring department?

    Contact information for the hiring department can be found in the job posting. If you have already applied for the position and it is no longer listed on, log in to your applicant account and click on ‘view application’ for the position. The contact person will be listed.

  • Technical Questions

    How do I set up an account to apply for jobs at UW–Madison?

    Effective October 10, 2016, UW–Madison implemented a new online application system. You will create your account when you click Apply Now on a job posting. After entering your email address, you will complete ‘Personal Details’ and create a password for your account. You will continue to use this email address and password to apply for additional jobs or access your account.

    I am having problems signing in. What can I do?

    Make sure you are using the correct email address and password. If you are still having problems, you may need to reset your password.

    How do I reset my password or username?

    Click the ‘Applicant Login’ button at the top of You will see the login box with email address and password. To reset your password, click the ‘Forgotten your password?’ link. Enter the email address associated with your account and click OK. An email will be sent that includes instructions on how to reset your password.

    What are the supported browsers?

    Supported browsers include Chrome, Internet Explorer, Firefox, and Safari.