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Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Administrative Assistant II
Job Summary:
As part of UW-Madison Division of Extension Waupaca County, this position provides clerical, secretarial, and customer/client support for the department. This position supports Extension Educators and works under the direct supervision of the Area Extension Director. Additionally, this position provides support to educational program delivery for educators affiliated with Waupaca County Extension, including the 4-H Program, community development, and human development & relationships. This position serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, including website maintenance. This position will order supplies, process invoices, payment of vouchers, bills and verify all accounting records in accordance with county and state policies and procedures. Collaboration with local colleagues to promote a positive office environment and share resources is a must!
County Location
The main office for this position is located in New London/Waupaca, WI and the primary work focus is Waupaca County.
It is anticipated this position requires work be performed in-person, onsite, at a designated office work location.
Key Job Responsibilities:
- Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Department:
UW-Madison’s Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.
Compensation:
The minimum annual (12 months) starting Hourly Rate for the position is $18.36 but is negotiable based on experience and qualifications
Benefits
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
Required Qualifications:
Working knowledge of modern office practices and procedures
Effective word processing, computer technology, data base/file management, accounting/bookkeeping and web publishing skills.
Two years of experience working with Microsoft Office suite.
Ability to establish and maintain effective working relationships.
Ability to effectively meet with and support public audiences/customers
Ability to maintain appropriate confidentiality.
Ability to maintain regular attendance and punctuality.
At least 2 years of experience with Extension programming and audiences including 4-H, community development, and human development and relationships in Waupaca County
At least 3 years of increasingly responsible office and/or related experience in an educational related field
Ability to navigate office environment - front desk, supply access, making copies
Ability to lift 25 pounds without assistance
Preferred Qualifications:
Education:
How to Apply:
We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:
Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.
For additional guidance and resources on how to tailor your application materials to the job posting, please click https://extension.wisc.edu/careers/.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
The application deadline is 11:59pm on Monday, November 3, 2025.
Contact Information:
Jeremy Solin
jeremy.solin@wisc.edu
(715) 498-7051
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.