Transfer Student Advisor

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Transfer Student Advisor plays a central role in UW–Madison Online’s recruitment and transfer enrollment strategy by supporting prospective students across multiple outreach levels, guiding the development of scalable recruitment and advising tools, and building strong relationships with partner technical & community colleges. This is a student-facing role that blends high-touch advising for transfer students and other prospective learner segments while ensuring effective support across the full recruitment funnel. The advisor must be able to manage multiple populations, stay organized while priorities shift, and contribute to a positive, collaborative team culture. This position is full-time during business hours and requires 20–40% travel to partner campuses in Wisconsin, Illinois, and Minnesota throughout the year.

Key Job Responsibilities:

• Counsels prospective and admitted students on educational planning and career opportunities

• Delivers directed admissions program messaging to internal and external audiences

• Identifies opportunities for and develops admissions and outreach events

• Reviews, evaluates, and responds to student applications according to established policies and procedures

• Builds and maintains partnerships with technical and community colleges to support outreach, recruitment, and admission

• May supervise staff and/or lead a program area

• Engages in extensive outreach and recruitment events, representing the university to prospective students

• Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission

• Creates targeted communication plans and materials based on established goals

• Evaluates program effectiveness and provides recommendations for improvement

• Schedules logistics and secures resources for events to promote the Institution

Department:

Continuing Studies, UW-Madison Online

Compensation:

Minimum: $ 44,543 ANNUAL

Required Qualifications:

• 3 years of experience in higher education, student services, admissions, or academic advising.
• 3 years of experience providing student-facing support in fast-paced environments.

Preferred Qualifications:

• Experience supporting transfer students, adult learners, online students, or community college populations
• Experience with admissions processes, including application review or enrollment guidance
• Knowledge of transfer credit evaluation and degree pathways
• Experience developing or improving advising processes, tools, or resources
• Experience using CRMs (e.g., Salesforce) and student information systems in advising or admissions processes
• Familiarity with UW System or Wisconsin Technical College System policies and program structures
• Experience coordinating or participating in recruitment/outreach events

Education:

Bachelor's Degree Required

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure your resume and cover letter address how you meet the minimum/preferred qualifications for the position.

Contact Information:

Zachary Yafai
HR Business Partner
zyafai@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.