Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:
University Staff
Employment Type:
Regular
Job Profile:
HR Coordinator
Job Summary:
This position will be located in the Human Resources Office in the School of Veterinary Medicine. Responsibilities include assistance with job recruitment life cycle tasks for the teaching hospital and four academic departments, coordination of HR related functions for the Dean's office administration, J-1 VISA processing, and assistance with training related activities. The responsibilities of the position may change based on campus or school initiatives and/or operational needs. This position will report to April Schulz, HR Manager.
Key Job Responsibilities:
- Manages the dissemination of HR related communications to various audiences under the direction of leadership 5%
- Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations 5%
- Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities 10%
- Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities 20%
Assistance with training development, coordination, and delivery. 5%
- Enters, reviews, and processes HR transactions according to established policies and procedures 40%
Coordination and management of J-1 VISA application process 15%
- Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing 0%
Department:
Dean's Office Administration, Human Resources Office
Compensation:
Based on experience and qualifications
Required Qualifications:
Minimum 2 years experience assisting or coordinating recruitment and hiring tasks.
Preferred Qualifications:
Experience utilizing Workday for HR related tasks.
Experience coordinating J-1 VISA application process.
Experience working in higher education
Experience developing, coordinating, and/or presenting workplace training
Education:
Bachelor's Degree preferred
How to Apply:
Please upload a cover letter and current resume.
Contact Information:
For information about the application process or position, please contact Nancy Parkinson, nancy.parkinson@wisc.edu
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.