Job Summary:
The Nelson Institute for Environmental Studies is expanding and hiring more Research Administrators to support the Sustainability Research Hub. This position will work directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions (full life cycle: proposal preparation through closeout) related to sponsored grants, agreements, and award management. Initially, this position will be focused on pre-award duties with the possibility of post-award responsibilities in the future. The Sustainability Research Hub focuses on coordinating large federal multi-investigator interdisciplinary "Sustainability Science" proposals/awards. To learn more, see https://hub.sustainability.wisc.edu/.
Are you passionate about the environment and planet-saving research? If you have EXPERIENCE and a desire to do full lifecycle support (proposal through closeout) in RESEARCH ADMINISTRATION, you can invest your time supporting the brilliant inter-disciplinary teams at UW-Madison whose research tackles the world's most critical environmental challenges. Come join our team of collaborative, mission-focused individuals in Nelson's Sustainability Research Hub!
IS THIS WHAT YOU HAVE TO OFFER?
- Creating CLARITY on requirements and timelines for proposals/awards/contracts, ensuring proposals meet varied sponsor requirements and are submitted on time, being PROACTIVE by analyzing and preparing budgets, projections and reports, and PUZZLE SOLVING when reconciling, and auditing expenditures
IF SO, THIS IS WHAT WE HAVE TO OFFER:
- A COLLEGIAL, RESPECTFUL and SUPPORTIVE team environment , FLEXIBILITY (work schedule and partial telecommuting), VARIETY and AUTONOMY, and JOB SATISFACTION knowing that the work you do will reduce the administrative burden of top tier faculty, scientists, and researchers so they can concentrate on research protecting and preserving our rapidly changing environment.
The Nelson Institute for Environmental Studies is serious about elevating underrepresented voices, promoting anti-racism, and modeling inclusive excellence at UW-Madison. As the most interdisciplinary academic unit on campus, we believe the diverse perspectives and experiences of our community are key to innovation and shared success.
Responsibilities:
Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).
- 20% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
- 30% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
- 25% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
- 5% May identify funding opportunities and disseminate to principal investigators
- 10% Maintains and monitors grants and contract budgets
- 10% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree
Qualifications:
Required:
- MS Excel competency for use in budgeting, reconciling accounts, and projecting staffing and other expenses
- Proficiency creating/formatting/combining documents
- Experience interpreting and reviewing documents for compliance with various policies, preferably related to sponsored research
- Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment across departments and among external partners
Preferred:
- Research Administration experience at UW-Madison (either proposals, award management or both)
- Experience working with and supporting interdisciplinary research teams
- Understanding of State and/or University travel and purchasing policies and procedures, including foreign transactions, preferably related to grants
- Familiarity with electronic routing and online reporting systems related to State and/or University grants, preferably with RAMP and WISER
- Experience entering and submitting materials through external agency portals.
- History of successfully learning new systems and policies and sharing relevant information with colleagues
Work Type:
Full or Part Time: 50% - 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications
Actual pay will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
Additional Information:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
How to Apply:
To begin the application process, click the "apply now" button. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background.
Contact:
Lili Gagliano
lili.gagliano@wisc.edu
608-890-4747
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Research Administrative Spec(SC029)
Department(s):
A40-GAYLORD NELSON INST ENV ST/Sustainability Research Hub
Employment Class:
Academic Staff-Renewable
Job Number:
301109-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings,
click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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