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Job Category:
Academic Staff
Employment Type:
Terminal (Fixed Term)
Job Profile:
Academic Program Specialist
Job Summary:
The Student Success Program Coordinator plays a key role in supporting the success, engagement, and belonging of MD students throughout their academic journey. This position leads the planning and execution of MD orientation programming, manages onboarding processes for incoming students, and supports student leadership development through advising and coordination of registered student organizations affiliated with the MD program. The role collaborates closely with academic affairs, student services, and campus partners to ensure a seamless and supportive student experience.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Monday through Friday 8:00a.m.- 4:30p.m.
Terminal, [24] month appointment
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding
Key Job Responsibilities:
- May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
- Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
- Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
- Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
Department:
School of Medicine and Public Health, Office of Academic Affairs, Student Services - general
MD Student Services is dedicated to supporting the success and professional development of approximately 750 current medical students, and the licensing verifications of thousands of MD alumni. Serving as a central hub for student support across all four years of the MD curriculum, the department partners closely with faculty and academic affairs, and as well as UW-Madison campus units to create a student-centered environment that empowers learners to thrive in medical school in beyond. SMPH MD Student Services encompasses the following offices: academic and career advising, academic success services, financial aid, records, and wellness.
Compensation:
The starting salary for the position is $50,112 annually but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
☐ SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:
- Demonstrated experience supporting students or coordinating student-facing programs in higher education, student affairs, health professions education, or a related setting
- Demonstrated experience independently coordinating logistics, communications, and implementation of educational or student programming
- Strong communication, organizational, and project management skills
Preferred Qualifications:
- Experience supporting student leadership and/or student organizations in a higher education setting
- Experience with program assessment, theme tracking, or continuous improvement efforts
Education:
Bachelor's degree preferred minimum
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter required
• Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Beth Miller, bmiller53@wisc.edu, 608-265-8696
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.