Job Summary:
This position will either support the Sport Clubs or Community Programs Department pending organizational needs. Applicants will receive additional information about this throughout the hiring process. The position will assist in leading a sport club program with 50+ unique clubs or community programs including swim lessons, ice skating lessons, American Red Cross classes, and youth programs. They will directly supervise student leads and assist in the hiring and training of over 75 student instructors and supervisors. This position will work in collaboration with professional staff to provide high-quality, engaging, safe, and inclusive programs and services.
Responsibilities:
Arranges logistics, provides broad administrative oversight, and implements programmatic changes for one or more recreational programs to efficiently provide a broad range of recreational services to the institutional community. Develops marketing and communication materials for promotion to students, staff, and customers; and assists with recreational program staff recruitment and development.
- 30% Coordinates logistics for events and programs
- 15% Develops targeted communication plans and materials based on established goals
- 15% Identifies, proposes, and implements new or revised operational policies and procedures
- 30% Assists in implementing the staffing resource allocation plan including hiring, training, and supervision
- 10% Engages in the Rec Well professional internship development curriculum, all staff meetings, divisional committees, and other professional development responsibilities and opportunities
Tasks:
- Assist with the supervision, management, and mentorship of student lead supervisors.
- Recruit, train, supervise, and evaluate 50+ student supervisors or 30+ instructors.
- Maintain daily office hours to assist with administrative duties including answering phone calls and e-mail correspondence, stocking first aid kits with proper supplies, record retention and filing, and customer service.
- Serve as a liaison to select sport clubs, including all aspects of club oversight such as risk management, inventory, waiver collection, website update, monthly officer meetings, and priority points tracking system.
- Manage program registration for non-credit educational programs including adult and youth lessons, American Red Cross programs, and Rec Well summer camp and sport clubs.
- Maintain a presence at programming and events.
- Create and enforce policies to mitigate risk in program offerings.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
H.S. Diploma
Preferred
Bachelor's Degree
Achieve or advancing towards Bachelor's degree or higher in a related field. Cumulative undergraduate GPA of at least 2.75
Qualifications:
A successful candidate for this position should have:
- Communication, leadership, and organizational skills
- Ability to think creatively and critically to identify and solve problems
- Customer service experience
Work Schedule:
Typical working hours are weekdays from 9:00 AM - 4:00 PM, with some evening and weekend hours required. The position averages 30 hours per week.
Work Type:
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Terminal appointment.
This position has the possibility to be extended based on need and/or funding.
Salary:
$22.00 HOURLY
This position is not eligible for housing, benefits, or health insurance.
Additional Information:
Professional Internship
- This position will either support the Sport Clubs or Community Programs Department pending organizational needs. Applicants will receive additional information about this throughout the hiring process.
- The academic year internship is a limited-term position lasting nine months or up to a total of 1,040 hours.
- Employment is expected to run approximately from mid-August 2025 to mid-May 2026.
- Compensation is $22 per hour, based on an average of 30 hours per week.
- The intern will receive time off during university breaks (approximately four weeks, unpaid).
- Opportunities for professional development funding support may be available.
University Recreation & Wellbeing (Rec Well)
Our mission is to move Badgers to play hard, get fit, and live well. We believe in the power of a team and the strength of a community. We lift each other up with our words, our actions, and our attitudes. We celebrate who we are, where we're from, what we believe, and why we're here. We are committed to providing a workplace built on mutual respect, understanding, and a spirit of collaboration and community. Rec Well is part of Student Affairs at the University of Wisconsin-Madison.
The University of Wisconsin-Madison
The UW is home to many of today's top thinkers, researchers, and leaders, who are, in addition to supporting the educational mission of the university, frequently sought out to help with emerging challenges across the country and the world. Guiding this commitment to public service is the Wisconsin Idea, a principle that education should influence people's lives beyond the boundaries of the classroom. We recruit the best, and we generously fund projects that seek to improve lives outside the borders of our campus, our state, and our country.
Madison, Wisconsin
Madison is a vibrant community with a rich balance of natural surroundings and urban amenities. Known for its lakes, trails, parks, and entertainment, Madison boasts a diverse economy with strong job markets in healthcare, technology, education, and government sectors. Surrounded by lakes and parks, Madison offers both natural beauty and rich culture, whether you enjoy hiking and biking or musical festivals and theatre. It consistently ranks high in safety, making it a great place for families.
How to Apply:
Please click the "Apply Now" button to begin the application process. As part of the application process, you will be required to upload a current resume and a cover letter addressing your work-related experience and qualifications related to this position.
Contact:
Cameron Theisen
cameron.theisen@wisc.edu
608-262-8809
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Recreation Program Coordinator(AE039)
Department(s):
A80-RECREATION & WELLBEING/COMMUNITY/INSTR PROGS
Employment Class:
Temporary Employment
Job Number:
311303-CL
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings,
click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The
Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the
University of Wisconsin Police Department.