Research Administrator

Job Summary:

The Nuclear Engineering and Engineering Physics Department (NEEP) is in search of a Research Administrator to co-manage the department's research portfolio.

From cancer and heart disease to clean energy and space travel, the Department of Nuclear Engineering and Engineering Physics integrates fundamental physics, mathematics, and engineering principles to solve critical societal problems, all while educating new generations of leaders.

Our ultimate goal is to help find solutions for saving people and our planet, while simultaneously exploring technology designed to bring us closer to the rest of the universe.

The Research Administrator (RA) position is an integral part of the research mission within the Nuclear Engineering and Engineering Physics department (NEEP). Being a department Research Administrator includes, but is not limited to: being the Principal Investigator's (PI) first point of contact, preparing and reviewing budgets and other non-technical portions of proposals, reviewing and tracking proposals, completing just-in-time requests, setting up awards and sub-awards, managing effort and commitments, interpreting and advising on complex policies and procedures, ensuring compliance, analyzing fiscal reports, overseeing project closeouts, providing guidance and training, and assisting PI's with strategic planning and forecasting of research programs.

NEEP RA's help supports over 70 proposals submissions and financially manages over $15 million in research expenditures annually for faculty and researchers.

This position will be deployed from the College of Engineering's Dean's Office Research Administration unit to the Department of Nuclear Engineering and Engineering Physics to work with faculty and staff on grant and research administration functions.

Responsibilities:

Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit. May manage a programmatic unit and/or personnel.

• 20% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• 20% Reviews and approves programmatic transactions spanning the life cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• 10% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• 30% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• 10% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• 5% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
• 5% May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
1. At least one year experience in grant management, finance or other related business functions.
2. Proficiency with MS Office Suite and/or Google Suite.
3. Experience developing and utilizing complex spreadsheets.

Preferred Qualifications:
1. Quantitative skills related to budget development and/or monitoring.
2. Experience working in a higher education environment, collaborating across multiple units, departments or functional areas.
3. Experience with fiscal and administrative rules, regulations and procedures for administering sponsored projects.
4. Experience with federal funding agencies (e.g. DOE, DOD, NSF), state funding agencies or industry funding.
5. Experience with grant management systems, internal portals, data bases, financial tracking systems (e.g. Huron Research Suites, PeopleSoft, Workday).
6. The ability to meet strict deadlines.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated schedule would be working 3 days on campus with 2 days remote per week.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $72,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

How to Apply:

Please click on the "Apply Now" button to begin the application process. Please upload a cover letter that summarizes your interest in the position along with your resume highlighting your relevant work experience and interests.

Contact:

Dina Christenson
dina.christenson@wisc.edu
608-263-5966
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Multi-fun Res Admin Mgr(SC016)

Department(s):

A19-COLLEGE OF ENGINEERING/Nuclear Eng & Eng Physics

Employment Class:

Academic Staff-Renewable

Job Number:

301655-AS

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

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