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Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Administrative Assistant II
Job Summary:
The Hancock Agricultural Research Station is a 412-acre vegetable research farm located in the Central Sands area of Wisconsin. Field trials at the station are related to potatoes, field corn, sweet corn, soybeans, snap beans, carrots and cucumbers. The station is also home to the Wisconsin Potato & Vegetable Storage Research Facility.
This position serves as the point person for the office at the Hancock Agricultural Research Station. They will direct inquiries to appropriate staff or answer basic questions related to the educational opportunities that are offered by the Hancock Agricultural Research Station. Duties include, but are not limited to, the processing of invoices, handling bills and verification of all accounting records in accordance with university policies and practices. Reviews invoices from vendors and contract service providers and submits to department head for approval of payment. Helps maintain the station website and social media presence in coordination with the Station Superintendent. Assists in organization, promotion and preparation for outreach activities sponsored by the Ag Research Station.
https://hancock.ars.wisc.edu
Key Job Responsibilities:
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Department:
Hancock Agricultural Research Station
Compensation:
The anticipated salary range for this position is $21.00 - $25.50. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf
Required Qualifications:
Experience with accounting software such as QuickBooks, Workday, or similar platforms as a part of regular position responsibilities.
Experience using spreadsheet and word processing tools to maintain data, generate reports/other correspondence (e.g., Microsoft Excel and Word).
Experience applying organizational skills, including document filing and record-keeping.
Demonstrated experience providing customer-facing and non-facing service.
Experience managing logistics for a team/project, such as conference room coordination, event logistics, etc.
Preferred Qualifications:
Experience using an online Content Management System (CMS) for website content updates.
Experience utilizing social media platforms for professional publicity and engagement.
Experience working/training in an agricultural setting.
Education:
High School Diploma Preferred
How to Apply:
Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/Application Materials:
Resume (required) - Detail your educational and professional background
Cover Letter (optional) - Refer to your related work experience
Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.
Applicants must be authorized to work in the United States without the need for visa sponsorship. We are unable to sponsor or take over sponsorship of employment visas at this time.
Contact Information:
Andrew Vaudt, HR Generalist (andrew.vaudt@wisc.edu)
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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