Neuroimaging Clinical Research Coordinator

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Job Profile:

Job Summary:

The Department of Medicine offers a unique opportunity for a Clinical Research Coordinator to support the Neuroimaging research group within the lab of Dr. Sterling Johnson in the Wisconsin Alzheimer's Disease Research Center (ADRC). The Wisconsin ADRC is dedicated to advancing research in aging and dementia, with a focus on developing effective strategies for the prevention, diagnosis, and treatment of Alzheimer’s disease. Dr. Johnson’s research is particularly focused on the presymptomatic detection of Alzheimer’s disease at the level of the individual person using advanced biomarker technology, health and lifestyle factors that increase or decrease risk for Alzheimer’s disease and eventual cognitive impairment, and characterizing the multiple etiologies that may be present in any given individual. The Neuroimaging research group fosters a supportive environment that encourages professional growth through internal promotion, skill development, job shadowing, and continuous learning.

This position is part of a collaborative team of study coordinators managing a diverse portfolio of research studies under the guidance of the Neuroimaging Research Assistant Program Manager. Key responsibilities include, but are not limited to: Coordinating all aspects of study execution, including recruitment, scheduling, and interviewing of research participants; Assisting with PET and MRI imaging procedures; Managing data collection, entry, and maintenance; Supporting regulatory documentation and compliance; and Maintaining regular communication with study participants to ensure adherence to protocols and timelines.

• This role requires maintaining strict confidentiality and may occasionally involve weekend visits or events.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

• Applicants for this position will be considered for the following titles: Clinical Research Coordinator I; Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist. 

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Familiarity with University administrative policies, federal human subject research regulations, and HIPAA compliance

• Exceptional attention to detail

• Strong analytical and organizational skills

• Collaborative, problem-solving mindset

• Comfort with working independently with research participants

• Excellent interpersonal communication skills, both written and verbal, that are diplomatic, culturally competent, and effective across diverse teams and stakeholders.

Key Job Responsibilities:

• Schedules logistics, determines workflows, and secures resources for clinical research trials

• Performs quality checks

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• May assist with training of staff

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

Department:

School of Medicine and Public Health, Department of Medicine, Division of Geriatrics and Gerontology, Sterling Johnson Lab

Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

At the Division of Geriatrics and Gerontology, we help older adults live their healthiest lives. We lead comprehensive education, research and clinical programs—in partnership with our world-class university, remarkable health system and regional Veterans hospital. We are innovative, collaborative and compassionate. We strive for excellence and health equity. And we make an impact in Wisconsin and beyond.

Compensation:

The minimum starting salary for a candidate hired at the Clinical Research Coordinator I level is $51,000 or $55,000 for a candidate hired at the Clinical Research Coordinator II level. Title level and pay rate will be determined at time of hire and are negotiable based on experience and qualifications. 

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Preferred Qualifications:

• At least one year of experience in human-subject research or health care setting.

• Previous work experience in customer service.

• Previous work experience with individuals with cognitive decline.

• Previous work experience with older adults.

• Experience with imaging, biomarkers, and/or psychometric testing.

Education:

Bachelor's Degree preferred; focus in a relevant field such as biological sciences, psychology, sociology, social work, or health care-related field preferred.

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

 • Cover letter required
 • Resume required

Your cover letter should address how your training and experience aligns with the preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work. 

Contact Information:

Sara Alberson, safrost@medicine.wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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