Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Multi-functional Research Administration Manager
Job Summary:
Reporting to the medRISE manager, this person is a member of a team of research administration professionals who each have a portfolio of projects. This position will assist principal investigators with the planning, development, submission and administration of competitive grant proposals to a variety of federal and non-federal funding sources. This position will also provide support to principal investigators for post-award management of funded proposals.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
-
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration
Excellent written and oral communication skills
Excellent organizational skills
Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment
Ability to establish relationships and work effectively and collaboratively with faculty and staff
Key Job Responsibilities:
- Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
- Responsible for marketing medRISE services and growing the medRISE office including management of the workflow tracking system and billing for services.
- Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
- Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
- Executes activities related to financial compliance, audit, or reporting on behalf of a unit
- Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
- May supervise the day-to-day activities of research administration staff
- Manages medRISE websites, which provide grant writing resources for staff, students, and faculty and an online Grants Library Repository featuring funded grant proposals and funding opportunities.
- Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
- Participate in development of tools and resources that streamline proposal development and post award management of sponsored grants and contracts
Department:
School of Medicine and Public Health, Office of Basic Research, Biotechnology, and Graduate Studies, Office of Research Administration
The Research Administration Office, within the Office of Basic Research, Biotechnology and Graduate Studies, assists faculty, staff and student researchers with preparing research proposals, contracts and sponsored agreements. Our dedicated team of experts specializes in providing comprehensive proposal development support for large-scale and investigator-initiated projects to federal, non-federal, and industry sponsors.
Compensation:
The starting salary for the position is $95,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:
Preferred Qualifications:
Experience in both pre- and post-award grant management
Experience interpreting and applying budgetary and compliance requirements of major funding agencies (federal, state, and private)
Experience in grant writing, editing, and formatting
Experience collaborating with research administrators and Principal Investigators
Experience with Workday, RAMP, and/or Cayuse
Education:
Bachelor’s Degree preferred
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.
Cover letter required
Resume required
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.
Contact Information:
Kelly Rose, kelly.rose@wisc.edu, 608-265-8069
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.