Job Summary:
This position may oversee a Pre- and/or Post-Award team at Research and Sponsored Programs. This position will oversee pre- and/or post-award staff and will contribute to the culture, direction, and success of research administration services at the University of Wisconsin-Madison, one of the top research institutions in the country.
Responsibilities may include coordinating and overseeing the technical activities in the review and processing of proposals, receipt and negotiation of grants, contracts, and other agreements, segregated account creation for sponsored awards and award modifications, and financial monitoring and reporting on new research awards. The manager monitors regulatory compliance and collaborates with pre- and/or post-award leadership and staff. This position participates in the planning, developing, and implementation of approaches, including service-oriented training and outreach, with RSP leadership in order to accommodate changes in policies, procedures, and practices affecting Federal and Non-Federal grants management operations.
Responsibilities:
Manages operations and/or personnel related to one or more areas of sponsored programs, research, or contracts administration from proposal preparation through closeout. Oversees a functional area on behalf of the institution.
- 20% Implements research administration operational policies and procedures including financial, administrative, staffing, and compliance
- 20% May review and approve programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with policies and procedures
- 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- 10% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
- 5% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
- 15% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
- 10% Provides training and guidance to campus partners regarding policies, activities, procedures, or systems necessary for sponsored projects management
- 10% Interacts with and provides expertise to sponsors. Provides guidance related to the sponsors to team, RSP staff, and campus
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree
Degree in Business (e.g., Accounting, Finance, etc) is preferred.
Qualifications:
Well-qualified applicants will have the following preferred experience:
-Knowledge of applicable University, State, Federal and Non-Federal sponsor fiscal and administrative rules, regulations and procedures, including Federal A-21, A-110, and A-133 circulars.
-Knowledge of computer systems, software, and accounting practices related to sponsored project administration.
-Knowledge of supervisory procedures and techniques.
-Knowledge of written and oral communication techniques including presentational skills.
-Knowledge of data retrieval, mathematical/computational and statistical analysis techniques.
-Knowledge of UW-Madison's policies and procedures for administering extramural support.
-Knowledge of financial management including budgeting, financial reporting, and accounting.
-Knowledge of overall regulatory environment including financial compliance with respect to the conduct of grants, cooperative agreements and contracts.
-Knowledge of training techniques.
-Knowledge of information systems development and implementation.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $95,000 ANNUAL (12 months)
Depending on Qualifications
The minimum salary for this position is $95,000 but is negotiable based on experience and qualifications. This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.
Additional Information:
University of Wisconsin Madison has consistently ranked in the top research institutions in the country over the past 20 years. The Office of Research and Sponsored Programs (RSP) is established to facilitate and manage the sponsored research portfolio of UW-Madison.
The primary functions in RSP include: reviewing and submitting proposals for research; negotiating contracts and other funding arrangements; establishing funding accounts for projects; managing revenues and billings; providing oversight of all financial transactions; submitting financial and other reports to the sponsoring agencies; and responding to audits and questions related to financial compliance on behalf of the University.
RSP has 92 permanent employees and approximately 30 temporary and student employees. RSP staff provides campus leadership on policy and regulatory development, training programs for faculty and staff, and interpretations of agency terms and conditions. In addition, RSP provides guidance on sponsored project activities to all campus departments, colleges, and research centers.
RSP interacts with approximately 3,000 extramural sponsors and partners, including the Federal government, State and local governments, corporations, foundations, non-profits organizations and other universities. The University's sponsored programs represent approximately 35% of the University's budget; thus the responsibility for compliance with policy and regulatory mandates is significant. There are more than 12,000 active research projects, and the research portfolio for these active projects is approximately $4 Billion. RSP negotiates and manages over $1.5 Billion in new research awards each year.
How to Apply:
To be considered, applications must be submitted online. Please click on the "Apply Now" button to start the application process. You will be required to upload a cover letter and resume.
Your resume and cover letter should include all relevant education and/or work experience as it relates to this position, where it was performed if applicable, and should specifically address your experience in: research administration, experience interpreting policy and procedures, and experience in leadership and management. Cover letters will be used as a writing sample and to determine the best qualified applicants.
A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
Contact:
Kelly Marks
kelly.marks@wisc.edu
608-262-5802
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Multi-fun Res Admin Mgr (Inst)(SC017)
Department(s):
A34-OVCR/ADMIN/RSP
Employment Class:
Academic Staff-Renewable
Job Number:
297145-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The
Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the
University of Wisconsin Police Department.