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Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Inventory Control Coordinator
Job Summary:
The Inventory Control Coordinator at SWAP will support our mission to repurpose the University’s surplus property through interdepartmental transfers, public sales, and donations. This position assists in managing SWAP’s inventory of sold property, keeping our sales area clean and organized, receiving deliveries from UW departments and state agencies, and assisting customers with picking up their purchases. The successful applicant will possess skills in providing customer service, inventorying, and managing warehouse space. To work with a team of professionals focused on the University’s environmental stewardship and providing excellent customer service, apply now and join us!
Key Job Responsibilities:
- Generates inventory reports to account for available stock and usage
- Shelves inventory and maintains organization
- Inspects and inventories received items and processes notifications to appropriate entities. Reconciles discrepancies
- Tracks inventory levels and places replenishment orders following established vendor procurement procedures
- Assists in developing, documenting, and implementing operational policies and procedures, and inventory control best practices; analyzes space requirements, layout considerations, equipment utilizations, material handling procedures, and recommends improvements
- Assists in training lower-level staff and peers, provides guidance on projects; ensures policies and procedures adhere to unit objectives and established strategies
- Serves as the first point of contact for individuals and groups using various communication mediums and routes more complex inquiries to the appropriate entities
Department:
Division of Business Services (Verona Operations MDS/SWAP)
Compensation:
The anticipated starting hourly rate for the position is $21.50/hour (but is negotiable based on experience and qualifications)
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.
Required Qualifications:
-Experience working in a large warehouse environment
-Ability to obtain and maintain forklift certification
-Customer service experience
-Strong written and verbal communication skills
-Ability to stand/walk 6+ hours per day
Preferred Qualifications:
-Experience working in retail setting
Education:
Required: High School Diploma/GED
How to Apply:
We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:
- Resume, Letter of Qualifications (cover letter)
Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered, but a cover letter is required to guarantee consideration.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.
The application deadline is 11:59pm on May 19, 2026.
Contact Information:
Eva Armour-Esser, HR Generalist, asu.hr@ohr.wisc.edu
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.