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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Administrative Manager
Job Summary:
The Health & Well-Being Institute Administrative Manager serves a vital role in advancing the Health & Well-Being Institute’s mission. Principal duties include project management, and administrative support to outreach program initiatives in the areas of finance, human resources, and operations. The Administrative Manager will work closely with Institute leadership, faculty, and staff to develop and monitor budgets, support the growth and tracking of extramural funding, program revenue, and expenditures, and facilitate subaward and vendor engagement.
This role includes supervisory responsibilities for at least one full-time staff member and multiple student hourly employees.
The position functions in a fast-paced, multi-faceted, respectful office with day-to-day variety. It will work to create and improve systems to increase efficiency and function, collaborate with a wide range of individuals, and be an excellent communicator.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Remote work requires an approved remote work agreement (RWA). A RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.
This position has the possibility of working up to 3 days remote per Extension's Remote Work Policy.
Travel Expectations
It is expected that employees will make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. Read more about UW-Madison Driver Authorization.
Applicants are required to: Have a valid drivers license and a reliable source of independent transportation for periodic in-state work travel, and/or comply with requirements for UW-Madison vehicle use authorization.
Key Job Responsibilities:
- Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
- May assist in the development and monitoring of the unit or program budget and approve unit expenditures
- Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
- Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
- May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
- Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
- Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
Department:
UW Madison, Division of Extension, Health and Well-Being Institute is hiring for an Administrative Manager.
About Extension
UW-Madison’s Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.
About the Institute
The Health & Well-Being Institute supports healthier lives by working with and for the people, communities and Tribal nations of Wisconsin to build relationships, facilitate learning and pursue data informed and culturally based strategies. (https://health.extension.wisc.edu/)
Compensation:
The minimum annual (12 months) starting salary for the position is $70,000 but is negotiable based on experience and qualifications.
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.
Required Qualifications:
Strong organizational skills and attention to details
Evidence of effectively working independently and in a team environment
Experience creating, monitoring and balancing program and/or project budgets
Work experience in higher education structure, fiscal and administrative policies, and procedures.
Ability to interact and work with a range of individuals with a high-level of professionalism, flexibility, judgement, and tact
Demonstrated ability to effectively work with people from a wide range of backgrounds and perspectives
Preferred Qualifications:
3 or more years of experience related to the core job responsibilities
Supervisory experience
Work experience managing grants
Evidence of ability to communicate ideas effectively orally, in writing, and through technology platforms
Education:
Preferred Education:
Bachelors Degree
How to Apply:
We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:
Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.
For additional guidance and resources on how to tailor your application materials to the job posting, please click https://extension.wisc.edu/careers/.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
The application deadline is 11:59pm on November 17, 2025.
Contact Information:
Amber Canto
amber.canto@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.