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Job Category:
Academic Staff
Employment Type:
Terminal (Fixed Term)
Job Profile:
Health Professions Education Coordinator
Job Summary:
The Department of Medicine (DOM) is seeking a Health Professions Education Coordinator to join its Education Services team. This position plays a key role in supporting undergraduate medical education by coordinating clinical learning experiences, educational programming, and student-focused initiatives that contribute to the development of future physicians.
Reporting to the Medical Student Academic Program Manager, the Coordinator partners closely with faculty, staff, and education leadership to support the delivery of required medical school curriculum within the Department of Medicine. Responsibilities include coordinating clinical rotations and educational activities, recruiting and supporting faculty preceptors, managing program logistics, and ensuring a high-quality learning experience for medical students.
The Coordinator serves as a primary resource for students and faculty, providing operational support for educational initiatives while fostering a learner-centered environment. This role also contributes to the continuous improvement of educational programs through process enhancement, data management, reporting, and the use of technology to support curriculum delivery.
This position interacts regularly with medical students, faculty, trainees, and staff across the Department of Medicine and the School of Medicine and Public Health. The ideal candidate is highly organized, detail-oriented, and self-directed, with exceptional communication and relationship-building skills. Candidates with experience in higher education, academic medicine, program coordination, or health professions education, and those who enjoy working in a collaborative, mission-driven environment, are encouraged to apply.
- This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
- Terminal, 24 month appointment
- This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:
- Demonstrated ability to behave and communicate in a manner that promotes and fosters a culture of teamwork, inclusion, and cooperation with co-workers, supervisors/managers, and students.
- Demonstrated ability to work independently, prioritize tasks, and problem solve.
- Excellent customer service skills and ability to adapt to a changing work environment.
- Demonstrated experience using Qualtrics or similar survey platforms to administer evaluations, collect and analyze data, and support reporting and continuous quality improvement initiatives.
Key Job Responsibilities:
- Orients department and affiliate site coordinators and teaching faculty to curriculum, policies, and logistics
- Maintains accurate records of the curriculum, evaluations, and participation
- Schedules evaluations, assessments, and teaching sessions, and creates and maintains the academic year calendar and/or clinical rotation schedules
- Contributes to the design, development and implementation of curriculum, evaluations and both computer-based and performance-based assessments
- May manage the unit budget and approve unit expenditures
- Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
- Partners with faculty and educational leaders to implement initiatives that advance learner engagement, support career development, and strengthen the pipeline of future physicians entering Internal Medicine and its subspecialties.
- Serves as resource to advise learners of program/institutional policies and procedures
- Serves as the primary contact for the program, liaising with those directly associated with the program, institutional offices, and affiliated teaching sites, in and out of the state of Wisconsin
Department:
School of Medicine and Public Health, Department of Medicine, Operational Area of Education
Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!
The Department of Medicine Education Services team supports a comprehensive portfolio of undergraduate, graduate, and continuing medical education programs. Our team partners with faculty leaders and staff across the department and institution to design and deliver high-quality educational experiences, ensure compliance with accreditation standards, and advance innovative approaches to medical training. Through collaborative leadership and operational excellence, we help prepare the next generation of physicians.
Compensation:
The starting salary for the position is $70,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
Required Qualifications:
- 2 years relevant work experience in medical education administration or related field
- Demonstrated excellent written and verbal communication skills
- Proficient in Microsoft Office applications, including strong working knowledge of Excel for data management, tracking, reporting, and analysis; highly adept at using software applications such as video conferencing platforms, presentation programs, calendaring systems, and collaborative productivity tools, including Google Workspace.
Education:
Bachelor’s Degree preferred; focus in health care administration, education administration, public health, or related field preferred
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.
• Cover letter required
• Resume required
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled for a duration of at least 2 years and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Tara Loushine, MS, tloushine@medicine.wisc.edu, 608-263-3038
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
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Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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