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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Graduate Advisor
Job Summary:
The College of Engineering (CoE) Graduate Advising Office seeks a dynamic and committed professional to join the team as a graduate advisor for prospective and current students. CoE graduate advisors engage students in decision making processes to promote student success, retention, and program completion. They maintain appropriate confidentiality, update graduate student records and manage the admission process for assigned graduate programs. Additionally,
graduate advisors work closely with graduate faculty and CoE Department staff to ensure the successful administration of the graduate programs. Central to their position, a graduate advisor strives to create a welcoming, equitable, and inclusive environment.
The graduate student services team is part of CoE's academic affairs unit, a diverse and vibrant organization that includes academic advising, career services, undergraduate learning center, student engagement and leadership, scholarships, and student wellness.
This position works in-person on campus and is eligible for one remote day per week after 6 months of onboarding and training are complete. This position is required to occasionally support programming during evenings and weekends.
Key Job Responsibilities:
- Manages application and admissions process to graduate programs, serving as the initial reviewing admissions officer and communicating with applicants regarding status of application
- Provides information and resources about educational options and graduate school academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources
- Works to support the idea of engineering for all in advising practices and procedures; supports and enhances a climate of inclusive excellence for students and colleagues
- Serves as the primary resource for graduate applicants ,current students, faculty, staff, and other stakeholders of an academic program
- Participates in the campus-wide advising community, graduate community, etc. providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
- Provides guidance and/or develops policy and procedure recommendations and/or changes related to graduate programs
- Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
- Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review
- Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
- Provides in-depth advising services promoting graduate student success, retention, and degree completion. Advises graduate students on programs, curriculum, graduate education, and university policies, processes, and procedures
Department:
College of Engineering, Graduate Advising Office
Compensation:
The starting salary for the position is $57,000, but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
Required Qualifications:
Required at least one year of experience post-bachelor’s degree in one of the following:
Student services experience in higher education or secondary education working with students in engineering, math, physical/biological/natural/social sciences or related field
Teaching experience in engineering, math, physical/biological/natural/social sciences or related field
Professional experience in engineering or engineering related field
Also required:
Experience working on a team to develop, implement and deliver services or programming
Proven ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive and caring manner
Strong interpersonal skills and professionalism in communicating with faculty, staff, students, visiting students and families, and the general public
Excellent written, verbal and problem-solving skills
Proven commitment to increasing access in science, technology and engineering and the ability to work with diverse student populations
Preferred Qualifications:
Experience working with students interested in pursuing graduate education
Experience working with international students and familiarity with International Student Services (ISS) regulations
Experience with graduate student admissions
Experience managing confidential data
Ability to manage multiple priorities or responsibilities, while closely tracking details and looking for ways to improve processes.
Education:
Required: Bachelor’s degree preferred in engineering, social science, physical/natural sciences or related field.
Preferred: Master’s degree preferred in engineering, social science, physical/natural science or related field.
How to Apply:
Please note, there is only one attachment field. You must upload all of your documents (cover letter and resume) in the attachment field. Please include dates of relevant professional experiences on your resume.
Selected applicants will receive an invitation to participate in phone or virtual interviews shortly after the application deadline. Those moving on to final round interviews will be invited to an in-person interview at UW-Madison.
Once finalists are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work
Contact Information:
Beth Brandl, beth.brandl@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.