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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Grad Medical Edu Prog Mgr
Job Summary:
The Department of Anesthesiology welcomes applications for the position of GME Program Manager. As a vital member of the department’s education team, the GME Program Manager contributes to the development and implementation of the administrative activities of the residency program to meeting accreditation and regulatory requirements. The GME Program Manager performs work independently with assignments from the GME Program Administrator, Department Administrator, or their designee, and in consultation and regular collaboration with the Program Director and the sponsoring institution's Designated Institutional Official (DIO) and Director of Graduate Medical Education.
Coordinates and contributes to the development and implementation of the administrative activities of the residency program as outlined in the accreditation program requirements and other regulatory agencies. Must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents while serving as a liaison between the Program Director, residents, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters.
This position will require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:
Detail oriented with excellent organization and communication skills.
Ability to work both independently and in a team environment to manage and coordinate multiple complex projects and programs.
Ability to build and maintain effective working relationships with colleagues
Excellent time management skills and ability to work quickly and accurately under pressure in a fast paced, deadline-oriented environment.
Key Job Responsibilities:
- Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)
- Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
- Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
- Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
- Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
- May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
- Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
- Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
Department:
School of Medicine and Public Health, Department of Anesthesiology, Education
Be part of a legacy—and a future—of innovation at the University of Wisconsin–Madison Department of Anesthesiology. Founded in 1927 as the first academic anesthesiology department in the U.S., we are leaders in clinical care, education, and research. Our team serves diverse communities across Dane County and the UW Health system, trains the next generation of anesthesiologists, and advances groundbreaking science from bench to bedside. We’re committed to fostering an inclusive, supportive environment where every voice is valued. If you're ready to make a meaningful impact in a collaborative and forward-thinking department, we invite you to join us.
Compensation:
The expected salary range for this position is $75,000 up to $90,000 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:
Preferred Qualifications:
Minimum of one (1) year of experience in graduate medical education or other relevant professional setting.
Proficiency with Microsoft tools, especially Word, Excel, and PowerPoint
Education:
Bachelor’s degree preferred
How to Apply:
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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter (required)
• Resume (required)
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Rachel Timbers, timbers@wisc.edu, 608-263-7659
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
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