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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Financial Specialist III
Job Summary:
Under the supervision of the UW-Madison Disbursement Audit Financial Manager, this position is responsible for trouble shooting invoice payment issues and working regularly with suppliers by researching, resolving and responding to payment related questions by providing advice, interpretation and information on rules and regulations. This centrally located position will work closely with Accounting Services staff, Purchasing Services staff, and suppliers.
Key Job Responsibilities:
- Reviews transaction processing internal controls and recommends policies and procedures
- Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
- Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
- Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
- May train staff on financial processes and best practices
- Reallocates expenses to appropriate funding strings
- Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
- Answers complex fiscal questions and provides information based on set materials and standards to various audiences
Department:
Division of Business Services, Disbursements
Compensation:
The anticipated starting salary for the position is $60,000 (but is negotiable based on experience and qualifications)
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.
Required Qualifications:
- A minimum of 2 years of accounting, finance, or business administration experience.
- Excellent oral and written communication skills. Ability to communicate in a clear, business-like,
and courteous manner with a diverse internal and external customer base.
- Excellent organizational skills and techniques. Ability to work independently, prioritize work duties,
and demonstrate effective time management skills to meet Accounts Payable, Business Services
Division, University, state, and/or federal deadlines.
Preferred Qualifications:
- Ability to multi-task and transition quickly between priorities to address specific situations.
- Ability to participate as an effective team member by contributing to the efficient operation of the
work unit and providing constructive feedback for the purpose of continuous improvement in a
manner that is supportive of Accounts Payable and the Business Services Division.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative
working relationships with managers, supervisors, coworkers, and all internal and external customers.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Proficiency in Excel and ability to create complex spreadsheets and reports.
- Knowledge of accounts payable procedures, and basic accounting principles.
- Knowledge of Workday or other accounting software.
- Knowledge of ImageNow/Docfinity or other image retention database software.
- Knowledge of banking reconciliation software
- Knowledge of state accounts payable statues
- Knowledge of state funding rules and Spend Categories
Education:
Required: Associate's Degree
Preferred: Bachelor's Degree in accounting or related field
How to Apply:
We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:
- Resume, Letter of Qualifications (cover letter)
Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered, but a cover letter is required to guarantee consideration.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.
The application deadline is 11:59pm on May 20, 2026.
Contact Information:
Eva Armour-Esser, HR Generalist, asu.hr@ohr.wisc.edu
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.