Financial Specialist - Department of Orthopedics & Rehabilitation

Job Summary:

Under the direction and supervision of the Finance Associate Director, this position will serve as a key part of the Department of Orthopedics & Rehabilitation's finance team. The position will analyze, process, and audit a variety of complex fiscal transactions connected to a diverse set of funding sources. The position will be responsible for learning and adhering to complex guidelines, policies, and procedures. The Financial Specialist will be a UW and UW Health purchasing card holder, assist with departmental purchasing requests, coordinate and process expense reimbursements at both UW-Madison and UW Health, and track physician professional development balances. The Financial Specialist also serves as a resource to departmental stakeholders on these guidelines, policies and procedures.

Responsibilities:

Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

• 10% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• 10% Creates general reporting for transactions
• 15% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 15% Audits or reconciles original purchase documents with payments
• 15% Reallocates expenses to appropriate funding strings
• 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• 10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures
• 10% Other department accounts receivable and payable activity, including managing departmental purchasing cards.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree

Qualifications:

Required:
-Demonstrated professional experience with administrative or fiscal coordination.
-Knowledge and understanding of generally accepted accounting and auditing principles.
-Experience and proficiency with Microsoft Office, particularly Excel and Outlook.
-Demonstration of learning and complying with a variety of policies and procedures.

Highly Preferred:
-Experience with UW-Madison and UW Health purchasing, fiscal, travel policies and tools.

Successful Applicants should be able to demonstrate their:
-Ability to participate as an effective team member by contributing to the efficient operation of the work unit
-Excellent oral and written communication skills. Ability to communicate in a clear, business-like and courteous manner with a diverse internal and external customer base.
-Excellent organizational skills and techniques.
-Ability to work independently, prioritize work duties and demonstrate effective time management skills in a fast-paced environment to meet various deadlines.

Work Schedule:

Typical business hours are Monday - Friday, 8:00am - 4:30pm. Schedule can be modified upon hire.

Work Type:

Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $24.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Rachel Timbers
timbers@wisc.edu
608-263-7659
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Financial Specialist II(FN007)

Department(s):

A53-MEDICAL SCHOOL/ORTHO&REHAB/ORTHO&REHB

Employment Class:

University Staff-Ongoing

Job Number:

310684-CP

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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