Job Summary:
The College of Letters & Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities, natural, physical, biological, and social sciences, and the computing, data and information sciences. L&S is recruiting this critical role to provide key project management, communication and change management expertise. Initially, the primary focus of this position is to provide project management for the relocation of three L&S academic units (Computer Science, iSchool and Statistics) to their new facility set to open in the summer of 2025 In parallel, this person will be responsible for a similar process for Levy Hall, set to open in the summer of 2026. This position will also provide project management services and expertise for the one-time physical transition of these units and establishment of operational processes in the new building. The position will collaborate with L&S leads and others in facilities administration, information technology and communications.
Reporting to the Assistant Dean for Facilities Planning and Development, the Project Manager will:
- Serve as a subject matter consultant for project management activities across several key areas of administrative operations (including but not limited to facilities administration, IT and business services)
- Evaluate administrative and related processes, strengthen communication and guide change management activities for the wide variety of stakeholders throughout the college and campus
- Actively contribute to college and campus working groups, develop metrics and use appropriate tools to inform direction as well as maximize success and continuous improvement
- Advance, embed and support diversity, equity, inclusion and belonging values and commitments throughout all areas of responsibility
Responsibilities:
Manages administrative and operational functions of facility planning initiatives or projects to provide informed solutions promoting the effective utilization of resources and provide facility planning solutions.
- 15% Manages and directs operational functions and planning of one or multiple facilities or projects to foster innovative solutions
- 20% Schedules logistics and secures resources to resolve facility issues, recommending alternatives where necessary
- 15% Serves as the unit liaison to internal and external stakeholder groups providing organizational information to ensure timely and safe transitioning of major construction or remodeling projects
- 10% Assists with developing operating policies and procedures to comply with regulations, best practices, and unit objectives
- 10% Assists with the development, execution, and utilization of strategic planning analysis to determine long term needs and develop sustainable solutions
- 30% Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree or equivalent work experience.
Qualifications:
Required Qualifications:
- Excellent verbal and written communication skills and ability to foster and maintain collaborative, and effective relationships with managers, supervisors, staff, and campus partners
- Demonstrated sound judgment and discretion in resolving competing needs for resources
- Demonstrated ability to apply respect, diversity, equity, inclusion and belonging practices throughout assigned responsibilities
- Effective problem-solving skills and the ability to engage with diverse stakeholders on multiple, complex topics
- Ability to independently plan, establish priorities, and organize varied and complex tasks
- Ability to work on near term and longer term projects at the same time, requiring prioritization of tasks to meet appropriate deadlines.
- Demonstrated ability to serve as a liaison between varying levels of administrative units and staff on a variety of issues.
Preferred Qualifications:
- Experience in Facilities management or related role
- Experience in a higher education or similar work environment
- Experience working with large datasets and ability to manipulate and analyze them
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $59,000 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for this position is $59,000 - $82,800, depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits
Additional Information:
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.
How to Apply:
Please click on the "Apply Now" button to start the application process.
Applications must be submitted by 11:55pm on May 20th, 2024. To apply, please upload a cover letter and resume. In your cover letter, please detail your experience and background as it relates to the qualifications and duties in this job description. Please note your application materials may be used as a writing sample.
Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) the week of May 22nd, 2024. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references.
Don't meet every single qualification? At the College of Letters & Science, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this role!
For questions on the position, contact: Stella Luong, stella.luong@wisc.edu
Contact:
Stella Luong
stella.luong@wisc.edu
608-262-9966
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Facilities Planning Manager(FP149)
Department(s):
A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN
Employment Class:
Academic Staff-Renewable
Job Number:
297152-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The
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University of Wisconsin Police Department.