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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Academic Program Specialist
Job Summary:
In collaboration with the program director, the Experiential Education Program Specialist coordinates the process of matching students with hands on learning opportunities at pharmacies while also maintaining the accuracy and integrity of all related student, pharmacist, and clinical rotation data. Day to day work will include: communicating updates and deadlines with students and pharmacy sites, preparing reports, collecting and storing confidential information, providing customer service to students, faculty, and pharmacists, and working to improve workflows and processes.
Key Job Responsibilities:
- Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
- May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
- Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
- Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
Department:
The UW–Madison School of Pharmacy’s Experiential Education Program oversees the hands-on training that prepares students for real world pharmacy practice. The department coordinates both introductory and advanced practice experiences, partners with pharmacist mentors across diverse healthcare settings, and ensures students apply classroom knowledge in authentic patient care environments.
Through its extensive network of preceptors, innovative practice sites, and commitment to patient centered learning, the Experiential Education Program plays a key role in sustaining the school’s reputation as one of the top pharmacy programs in the country and in shaping practice ready pharmacists equipped to meet evolving healthcare needs.
Compensation:
Qualified candidates can expect to earn between $45,000 and $55,000. Candidates who are highly qualified may earn between $55,000 and $60,000.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through the Wisconsin Retirement System (WRS).
Required Qualifications:
Detailed oriented
Excellent customer service skills with a variety of groups
Collaborative skills working with others as needed
Self-directive skills to work independently as needed
Strong Data Entry and Data Management Skills
Basic knowledge of Spreadsheet Formulas and data organization (Excel, Google Sheets)
Experience with Calendar and Scheduling Tools (ex. Outlook)
Experience with Email and Communications Tools (ex, Outlook, Teams)
Familiarity with the Windows environment
Familiarity with Document Management Systems (ex, BOX, Google Drive)
Education:
Bachelor's degree required
How to Apply:
BOTH a resume and cover letter are REQUIRED. Please upload both documents as a SINGLE PDF file.
Please ensure that the resume and cover letter address how you meet the required qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. References will only be collected from finalists for the position.
The application reviewers will be relying on written application materials to determine who may advance to interviews. PLEASE upload both documents as a SINGLE PDF.
Contact Information:
For issues with your application, please contact Allison Miller at allison.miller@wisc.edu.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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