Division Research Administrator

Job Summary:

We are seeking a Divisional Research Administrator to join the College of Engineering Research Services Team within the Dean's Office. The Research Services Team has administrative responsibility for all aspects of extramural research support for 8 academic departments and over 30 centers within the College of Engineering and reports directly to the Assistant Dean for Research Administration. The College of Engineering has 8 academic departments and over 30 centers that annually submit over 750 proposals resulting in over $100 million in awards and over $130 million in research expenditures This position is responsible for the oversight, advising and supporting sponsored research activities for faculty and researchers in the College of Engineering. Activities will require interacting directly with investigators, faculty/staff, department/centers research administrators, campus administrators, and sponsors/agencies to ensure that University and funding agency rules, regulations, policies, and guidelines are followed.

Responsibilities:

Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit. May manage a programmatic unit and/or personnel.

• 20% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• 20% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• 10% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• 20% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• 10% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
• 20% May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required:
- 3 years required in grant management/research administration
- Experience in cloud-based grant administration or financial computer systems.

Preferred:
- 5 years required in grant management/research administration.
- Experience in higher education research administration
- Experience applying fiscal and administrative rules, regulations and procedures for administering sponsored projects.
- Excellent oral and written communication skills.
- Demonstrated track record of working collaboratively with multiple groups/stakeholders.
- Excellent organizational skills and attention to detail with a demonstrated ability to simultaneously execute multiple tasks while responding to multiple demands.
- Demonstrated ability to work independently to solve problems.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated schedule will be 3 days remote, with 2 days onsite after an initial training period which will require working 5 days on site.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $72,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

How to Apply:

Please click on the "Apply Now" button to start the application process. To apply, please upload a cover letter that summarizes your interest in the position along with your resume highlighting relevant work experience and interests.

Contact:

Tamara Kuhn Martin
tamara.kuhnmartin@wisc.edu
608-265-0504
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Multi-fun Res Admin Mgr(SC016)

Department(s):

A19-COLLEGE OF ENGINEERING/RESEARCH ADMIN

Employment Class:

Academic Staff-Renewable

Job Number:

307639-AS

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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