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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Research Program Coordinator
Job Summary:
The Dissemination & Implementation (D&I) Launchpad seeks a Dissemination & Implementation Research Coordinator to join its nationally recognized and dedicated team. The successful candidate will contribute to the Launchpad’s program operations and growth by bringing their exceptional organizational, project, and data management skills to the Launchpad’s scientific, educational, and reporting activities from development to execution.
The D&I Launchpad aims to launch proven health-related innovations, from research to clinical and community practice in Wisconsin and beyond. Through education, training, and consultation with researchers, the Launchpad advances the science of D&I in clinical health care and community settings. The Dissemination & Implementation Research Coordinator works directly with the program’s investigators and scientists, as well as its leadership and other multi-disciplinary teams to help the team deliver implementation science expertise in innovative ways. The ideal candidate will be self-motivated, highly organized, bring a systems perspective to operational workflows and multi-unit collaboration, excel in a fast-paced work environment, and have excellent communication skills.
Key activities include:
Develop and track unit milestones (publications, grant applications, new initiatives, recurring activities) based on strategic goals
Track and forecast workload and staffing to fulfill major project milestones, ongoing work and externally funded commitments
Support and manage ongoing training initiatives (Short Course, Implementation Science Seminar Series, workshops and other events) by contributing to planning, marketing and implementation
Coordinate D&I’s consultation service, including collaborating with other ICTR services, tracking service utilization, and contributing to evaluation of services
Oversee content creation and manage communications for the monthly D&I newsletter and promote Launchpad projects, events, and services, locally and nationally in coordination with ICTR communications
Lead D&I program outcome data reporting to the NIH and other funders by developing, maintaining, and continuously improving the Launchpad’s outcomes database and supporting workflows to meet evolving needs
Create requisite reports and provide quality assurance on D&I data tracking activities to ensure data integrity
Coordinate preparation and development of data reports for Launchpad presentations in ICTR, SMPH, and other campus-wide meetings and events
Develop agendas and document minutes for the Launchpad’s meetings
Support D&I publication submissions to medical journals and internal documents to ICTR stakeholders
Coordinate the development of funding opportunities and grant proposals in collaboration with relevant partners by facilitating communication, collating data, conducting literature reviews, and managing documents
Coordinate communication and scheduling of D&I activities in support of collaborative research projects, working with each project’s lead/team to ensure milestones are reported and documented
This position may require some work to be performed in-person, onsite, at a designated campus work location (at minimum three days per week onsite is required). Some work may be performed remotely, at an offsite, non-campus work location.
Knowledge, Skills, & Abilities:
Strong attention to details and deadlines.
Excellent verbal and written communication skills.
Strong organizational and time management skills.
Critical thinking and problem solving skills.
Demonstrated team-oriented work style that includes effective collaboration with colleagues and ability to balance competing deadlines and requests.
Key Job Responsibilities:
Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
Department:
School of Medicine and Public Health, Institute for Clinical and Translational Research, Dissemination and Implementation Launchpad
To learn more about ICTR visit: https://ictr.wisc.edu/
To learn more about the Dissemination & Implementation Launchpad visit: https://ictr.wisc.edu/research-resources/dissemination-implementation-launchpad/
Compensation:
The expected salary range for this position is $80,000up to $108,000 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:
Minimum two years of professional project management experience (playing a lead role in coordinating, facilitating, tracking, and communicating the activities of multiple projects).
Preferred Qualifications:
Experience using cloud-based collaboration and project management tools, such as Asana, Smartsheet, Teams, Box, and Google Drive.
Ability to build Gantt charts, line graphs detailing performance trends, and other project data coordination and visualization techniques.
Experience managing data collection across a variety of systems (such as requesting information and updates from stakeholders via survey/email/etc.) and engaging in quality assurance to ensure data integrity for reporting purposes.
Experience developing and maintaining online newsletters and websites.
Experience working with multifunctional teams.
Experience working in an academic research environment and/or healthcare environment.
Training in implementation science or related fields of communications, marketing, health services research, community engagement, or experience with outreach services or health IT.
Bachelor's Degree Preferred, focus in Health Sciences Preferred
How to Apply:
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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.
• Cover letter required
• Resume required
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.
Contact Information:
Kim McFarlane, kmmcfarlane@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
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