Director Operations and Maintenance

Job Summary:

Under the general direction of the Assistant Vice Chancellor for Physical Plant, the Director of Physical Plant Operations and Maintenance is responsible for leadership in facilities staff operations, unit budget and financial statement review, unit expenditures review, contracts and vendor relations, staff success, strategic planning, effective and efficient service, and supervisory authority.

This position is part of the leadership team on a B1G campus facilities management department. UW Madison is a world-renowned research and educational university and a great place to work. Dane County, Wisconsin is a great place to live. This position will be responsible to lead the skilled trades and necessary support units for a large and complex maintenance organization. The Physical Plant Operations and Maintenance group serves a campus with on the order of 70,000 people daily. Capital Renewal planning staff, Services staff, Utilities staff, and Architects/Engineers report up through peer Directors of the same organization.

Responsibilities:

Organizes, evaluates, and manages the daily physical plant operations of assigned campuses and centers in a healthy, safe, and secure manner that is consistent with campus academic and student program needs, university policies, standards, and all applicable regulatory agency codes.

• 5% Manages and provides leadership for assigned facilities staff operations by prioritizing project work, ensuring supply inventory is maintained, and making routine inspections to ensure effective and efficient facilities services
• 15% Monitors unit budget and processes invoices to ensure correct account designations, correct authorizations, fiscal accountability, and responsibility
• 15% Tracks project expenditures by costs for labor, materials, and vehicles to ensure project cost effectiveness and timeliness
• 5% Contacts and communicates with contractors and vendors as needed to deliver the most cost effective services that meet campus needs
• 20% Assists staff as needed to contribute to efficient physical plant operations
• 10% Directs strategic planning initiatives and establishes department objectives to ensure appropriate use of financial, administrative, and staffing resources in alignment with the strategic plan
• 10% Ensures effective and efficient maintenance service to all customers
• 20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

- Ten years' management and leadership experience in a complex facilities management organization serving over ten million square feet of space with multiple stakeholders such as a higher education, healthcare/pharmaceutical or state/municipal government setting.
- At least five years' experience in supervising subordinate employees.
- Ability to lead and manage a multi-disciplinary team of expert service providers, specifically including skilled trades.
- Understanding of or experience in delivering remodel project construction management for a large property portfolio.
- Experience with asset/facility life cycle management activities.
- Sufficient expertise to teach asset management/life cycle principles.
- Experience developing and executing complex budgets.
- Knowledge of process improvement, process implementation, and testing practices.
- Ability to write technical reports and develop presentations.
- Knowledge of data collection and analysis techniques.
- Proficiency with the Microsoft Office suite of software tools including Outlook, Excel, Word, and PowerPoint.
- Ability to lead and facilitate groups and promote team building.
- Ability to exercise a strong sense of priority and time management to effectively track the progress of multiple projects to ensure timely completion.
- Ability to make intentional use of communications to support or advance organizational needs.
- Ability to maintain a professional and service-oriented relationship with customers and coworkers.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Negotiable
ANNUAL (12 months)
The salary of this position is negotiable and commensurate with experience.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf. 

Additional Information:

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, or a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

How to Apply:

To be considered, applications must be submitted online. To apply for this position you will need to upload a resume and cover letter. Please detail your related experience and background to the qualifications. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. We will also require contact information for three professional references. References will not be contacted without your approval.

Contact:

Dawn Bierman
dawn.bierman@wisc.edu
608-265-4057
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Phys Plant Assoc Dir (Inst)(FP070)

Department(s):

A71-FACILITIES PLNG AND MGMT/PP/ADMINISTRATION

Employment Class:

Limited

Job Number:

301922-LI

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.