Job Summary:
The Administrative Manager in the Center for Research on Complex Thinking oversees operations and provides administrative leadership for multiple, complex projects and staff. The Administrative Manager works closely with other members of the leadership team on strategic initiatives, operational planning, project management, budget management, internal and external communications, collaborator and client relations, grant proposal preparation and submission, and grant reporting. The Administrative Manager coordinates complex international travel itineraries, sources conference locations, coordinates client relations, and excels in event planning and execution. In addition, the Administrative Manager is the primary liaison with WCER and UW-Madison administrative services and oversees core administrative tasks, including payroll, travel authorization, eReimbursement, and accounts payable/receivable.
The Center for Research on Complex Thinking (CRCT), located within the Wisconsin Center for Education Research, conducts foundational research on learning and assessment and the design of innovative learning analytics tools and immersive educational simulations. CRCT brings together researchers, curriculum designers, software developers, and others to address some of the most pressing educational challenges of the 21st century. Work at CRCT is supported by research grants from the National Science Foundation, the Institute of Education Sciences, and other funding agencies.
Responsibilities:
Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
- 15% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
- 15% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
- 25% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
- 15% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
- 10% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
- 20% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree
Degree in Business Administration preferred
Qualifications:
Required Qualification:
Experience with administrative coordination, project management, lab management, or similar tasks
Experience working in an academic research environment, including knowledge of federal grant preparation, compliance and reporting
Experience with change management; ability to identify opportunities for operational improvements and lead process enhancement initiatives
Experience with financial management and budgeting, including forecasting
Experience with purchasing, payroll, intricate travel arrangements (both foreign and domestic), accounts payable/receivable, or similar administrative tasks, with preference for experience with federal and UW–Madison administrative systems and protocols
Advanced expertise with events: budget development, site selection, logistics and program planning, event execution, and post-event reporting
Expertise with Google and Microsoft software, including word processing programs, spreadsheets, and collaboration tools (e.g., Microsoft Teams, Slack)
Excellent organizational and analytical skills
Strong interpersonal skills
Effective oral and written communication; ability to draft and manage communications and operational or logistical guidelines
Ability to thrive in a fast-paced work environment with multiple, complex projects and a fluctuating workload
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at the Educational Sciences building in Madison, WI
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Additional Information:
Housed within the School of Education, the Wisconsin Center for Education Research (WCER), established in 1964, is one of the first, most productive, and largest university-based education research and development centers in the world. WCER's researchers and staff work to make teaching and learning as effective as possible for all ages and all people.
WCER's mission is to improve educational outcomes for diverse student populations, impact education practice positively and foster collaborations among academic disciplines and practitioners. To this end, our center helps scholars and practitioners develop, submit, conduct, and share grant-funded education research.
How to Apply:
Please click on the "Apply Now" button to start the application process. As part of the application process, you will be required to submit:
- A cover letter addressed to Andrew Ruis describing how your experience and qualifications meet the requirements of this position
- A current resume
- A list with the contact information of at least three professional references
A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.
Contact:
Becky Ohan
bsohan@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Manager(AD005)
Department(s):
A17-SCHOOL OF EDUCATION/WCER
Employment Class:
Academic Staff-Renewable
Job Number:
311535-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings,
click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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