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Job Category:
Academic Staff
Employment Type:
Terminal (Fixed Term)
Job Profile:
Post-AwardSPGCAccountDept/Cent
Job Summary:
The Office of Research Services (ORS) within the Department of Medicine (DOM) is seeking a Clinical Trial Accountant to manage financial operations for clinical research activities, including industry-sponsored and investigator-initiated studies. This role is critical to ensuring financial accuracy, compliance, and efficiency across the Department’s clinical trial portfolio.
The Clinical Trial Accountant will collaborate with investigators, research coordinators, industry sponsors, and contract research organizations (CROs) to monitor expenditures, reconcile financial data, oversee research billing compliance, and manage participant payment processes. Responsibilities include reviewing study calendars and budgets for clinical trial billing activities and managing the Advarra participant payment system for DOM research subjects.
This role requires a high level of attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. Serving as a central point of contact for clinical trial financial matters, the successful candidate will work closely with DOM leadership and external partners to ensure smooth operations and timely payments. We seek a proactive, solutions-oriented professional committed to continuous improvement and process enhancements that advance our research mission.
This is an exciting opportunity to contribute to cutting-edge clinical research while leading a team that supports the financial backbone of discovery and innovation.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Terminal, 24 month appointment
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:
Ability to listen, understand and communicate information and ideas effectively in writing, over the phone or in person.
Excellent time management skills and ability to manage multiple projects despite interruptions.
Ability to work independently or collaboratively.
High attention to detail and ability to assess/recommend ways to improve processes.
Key Job Responsibilities:
- Assists principal investigators with financial management of sponsored program budgets and directs day-to-day fiscal transactions
- Prepares and processes financial reporting and/or invoicing information
- Provides expertise and advice related to procurement and allowable charges
- Reviews financial expenditures for accuracy on sponsored grants and contracts
Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements solutions as needed
Department:
School of Medicine and Public Health, Department of Medicine, Office of Research Services
Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!
The Office of Research Services (ORS) within the Department of Medicine supports clinical research professionals and participants in advancing medical discovery to improve health outcomes across Wisconsin and beyond. ORS provides expert guidance, resources, and infrastructure to facilitate high-quality clinical trials and foster collaboration among investigators, industry partners, and research teams.
Compensation:
The expected salary range for this position is $65,000 up to $90,000 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026
Preferred Qualifications:
At least 2 years of experience in accounts payable, accounts receivable, general ledger accounting, and account reconciliations, preferably in a clinical research setting.
Experience working with clinical trials, human research, or in a patient care environment.
Experience in preparing accurate monthly, quarterly, and/or annual financial reports.
Experience with grant and contract procedures and the ability to interpret and apply complex federal, state, and local regulations.
Experience in collaborating with multiple depts, study teams, faculty, and external sponsors.
Experience working with complex automated accounting systems and processes
Education:
How to Apply:
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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter [preferred]
• Resume
Your cover letter should address how your training and experience aligns with the preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end two years from date of hire and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Calleen Roper, croper@medicine.wisc.edu, 608-262-8108
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