Clinical Research Coordinator

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Job Profile:

Job Summary:

The Wisconsin Registry for Alzheimer's Prevention (WRAP) together with the Wisconsin Alzheimer's Disease Research Center (ADRC) and their associated studies, focus on early detection of Alzheimer's disease (AD) by studying the biological and brain imaging markers of AD, with the goal of learning how to prevent and treat the disease before symptoms occur. Dr. Sterling Johnson's research program is seeking a motivated visit coordinator with demonstrated attention to detail, strong analytic, organizational, and interpersonal skills, and creative problem solving experience.

Key responsibilities include but are not limited to: coordinating psychometric study visits, which encompasses administering cognitive testing to research participants, coordinating biomarker visits including blood draws, MRIs, and lumbar punctures, engaging in data collection, and coordinating other aspects of study execution.

Ability to work one-on-one with participants with minimal supervision is a must. The incumbent must demonstrate effective, diplomatic communication, both written and verbal, with research participants, sponsors, faculty, researchers, staff, and students at all levels, with an ability to adapt appropriately to different perspectives and backgrounds. Knowledge of University administrative policies and procedures and federal human-subject research protection regulations highly desirable. This position is expected to maintain confidentiality and compliance with HIPAA regulations in all aspects of the job. Rare weekend visits and events required.

• This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

• Applicants for this position will be considered for the following titles Clinical Research Coordinator I and Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist. 

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Familiarity with University administrative policies, federal human subject research regulations, and HIPAA compliance

• Exceptional attention to detail

• Strong analytical and organizational skills

• Collaborative, problem-solving mindset

• Comfort with working independently with research participants

• Excellent interpersonal communication skills, both written and verbal

Key Job Responsibilities:

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

• Schedules logistics, determines workflows, and secures resources for clinical research trials

• May assist with training of staff

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

• Performs quality checks

Department:

School of Medicine and Public Health, Wisconsin Alzheimer’s Institute, Wisconsin Registry for Alzheimer’s Prevention Study

The Wisconsin Alzheimer’s Institute (WAI) supports the UW School of Medicine and Public Health’s (SMPH) mission of “advancing health and health equity through remarkable service to patients and communities, outstanding education, and innovative research.” 

Core values for WAI are service, inclusive collaboration, excellence, empathy, compassion and fairness. These values inform WAI efforts to lead innovative, impactful programs with partners both in and outside SMPH and the University of Wisconsin-Madison. WAI goals are focused on helping people living with or at risk for Alzheimer’s disease or other dementia, their caregivers, and the health professionals working to support them.

Through research initiatives, statewide memory clinic development, education and public health programs focused on both the clinician and caregiver, we identify and provide strategies to reduce dementia risk and offer access to effective care. WAI scientists and program leaders coordinate research-based education and events for caregivers and community members throughout Wisconsin and across the nation.

Compensation:

The anticipated minimum starting salary for the position is $51,000 for hire as Clinical Research Coordinator I or $55,000 for Clinical Research Coordinator II. Starting salary is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

Preferred Qualifications:

• At least one year of experience in human-subject research or health care setting.

• Previous work experience in customer service

• Previous work experience with individuals with cognitive decline

• Previous work experience with older adults

• Experience with imaging, biomarkers, and/or psychometric testing desired, but not required. Training provided.

Education:

Bachelor Degree preferred;  Focus of study in a relevant field such as, but not limited to, biological sciences, psychology, sociology, social work, or health care-related field is preferred.

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position. 

 • Cover letter (required)
 • Resume (required)

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
 

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work. 

Contact Information:

Caite Artz, cartz@wisc.edu, 608-263-2872

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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