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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Clinical Research Coordinator II
Job Summary:
Join the Department of Neurological Surgery as a Clinical Research Coordinator and play a vital role in advancing innovative research and improving patient care! In this position, you will work closely with faculty, clinicians, and research teams to coordinate clinical trials and human subjects research from study start-up through completion. You will engage directly with patients by screening and enrolling participants, obtaining informed consent, coordinating inpatient and outpatient study visits, and serving as a key point of communication throughout their research journey.
As an integral member of the research team, you will help ensure studies are conducted safely, efficiently, and in accordance with approved protocols and regulatory requirements. Your work will support high-quality data collection and management, protect research participants, and help advance discoveries that contribute to the future of neurological care. This is an exciting opportunity for a detail-oriented, collaborative professional who is passionate about clinical research and making a meaningful difference in patients' lives.
May be required to attend sponsor investigator meetings and travel locally to study sites in the Madison area and occasionally to regional partner locations to conduct study-related activities.
Occasional evening and weekend work may be necessary.
Additional Information:
- This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
- This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
- Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”).
Key Job Responsibilities:
- Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
- Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
- Identifies work unit resources needs and manages supply and equipment inventory levels
- Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
- May assist with training of staff
- Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
- Schedules logistics, determines workflows, and secures resources for clinical research trials
Department:
School of Medicine and Public Health, Department of Neurological Surgery, Clinical Research Operational Unit
Department of Neurological Surgery at the University of Wisconsin provides outstanding care and treatment for patients with brain, spine, and peripheral nerve diseases, disorders, and injuries; advances neuroscience knowledge through basic, translational, and clinical research; and trains students, residents, fellows, and allied health professionals.
Compensation:
The starting salary for the position is $45,879 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage or at SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:
- Experience coordinating, supporting, or conducting clinical research, healthcare, or other activities involving human subjects/patients.
- Strong organizational skills and the ability to manage multiple studies, competing priorities, and deadlines.
- Excellent written and verbal communication skills, with the ability to communicate professionally with patients, investigators, clinical staff, and research team members.
- Strong attention to detail and the ability to maintain accurate study documentation, records, and research data.
- Ability to follow study protocols, standard operating procedures, and applicable regulatory and institutional requirements.
- Ability to handle confidential and sensitive information in accordance with privacy requirements.
- Proficiency with computer applications and electronic data entry, with the ability to learn clinical research databases and institutional systems, including: Microsoft Office Suite Programs (Word, Excel, Access, Power Point, and Outlook).
- Effective problem-solving skills and sound judgment, with the ability to assess situations, identify solutions, and make appropriate decisions while managing clinical research activities.
Preferred Qualifications:
- 1 to 3+ years' experience coordinating clinical trials or human subjects' research.
- Familiarity with Good Clinical Practice (GCP), informed consent procedures, and research participant protections.
- Experience with electronic data capture systems, clinical research management systems, and regulatory documentation.
- Experience working in a clinical or academic medical center environment.
- Experience managing Institutional Review Board (IRB) protocols, including preparing and submitting initial applications, amendments, continuing reviews, and study closure documentation, as well as maintaining regulatory records and ensuring compliance with IRB requirements and institutional policies.
Education:
Bachelor's Degree preferred in Biology, medical or social sciences or related field.
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.
• Cover letter required
• Resume required
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. [This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
KaBao Chang, kchang52@wisc.edu, 608-263-6062
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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