Burnett County 4-H Program Assistant

Job Summary:

About the Division of Extension: UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.

This part time position provides support primarily to Burnett County 4-H, working alongside the 4-H Educator at the Burnett County Extension office located in Siren, WI. There will be some weekend and evening hours required, as well as opportunities to work a flexible schedule, up to an average of 19 hours per week. This position will help with implementing and magnifying programming, event planning, and helping to maintain a support system for sustainable programming for the Burnett County Extension office. In addition, this position will help maintain the department website, databases, and social media sites. In collaboration with Extension staff, the position will monitor, prepare and update educational and promotional communications.

Job duties may include:
-Uploading Annual Financial Records, chartering and issuing letters on behalf of the educator, filing 990n postcard, updating annual calendar, sending welcome packet/communication to county 4-H program
-Distributing quarterly reports for office, managing 4-H online events and membership/volunteers at the direction of the educator
-Website, newsletters and Facebook communications

The Division of Extension has a deep and profound commitment to diversity, inclusion, and equity, believing that these values are foundational elements to eliminate disparities and expanding access for all. As Extension, we acknowledge the need for strategic and coordinated actions that help us form a more equitable, anti-racist, non-biased, and inclusive organization. (https://blogs.extension.wisc.edu/oaic/call-to-action/). As such, all Extension employees are expected to foster and promote the values of diversity and inclusion.

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 10% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 25% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 25% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 15% Helps design marketing materials and promotions for programs and communications
• 5% Communicate plans, activities and achievements to 4H Program Educator, Area Extension Director, Program Managers, partners and relevant stakeholders

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma
Or equivalent

Qualifications:

Required:
-Strong interpersonal and problem-solving skills
-Ability to work evenings and weekends, as needed
-Ability to effectively work with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity
-Experience managing multiple tasks, timelines, and schedules while maintaining high quality work
-Ability to communicate effectively using a variety of methods and technology
-Ability to work independently and productively with minimal supervision
-Capacity in wide range of communication tools and technical platforms such as: Microsoft Office Suite, Google Suite, Canva, and website management platforms

Preferred:
-Ability to develop and design high-quality, visually appealing graphic materials
-Ability and desire to learn and manage new technology platforms
-Strong familiarity with 4-H programming

Work Schedule:

This position is partial remote and when onsite will be expected to work at the Burnett County Office located in Siren, WI.

Work Type:

Part Time: 10% - 45%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:

-Resume
-Letter of Qualifications (cover letter)

Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

For additional guidance and resources on how to tailor your application materials to the job posting, please click https://extension.wisc.edu/careers/.

Contact:

Lori Pillion-Baltrusis
lori.baltrusis@wisc.edu
715-295-4112
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Administrative Assistant II(AD002)

Department(s):

A47-EXTENSION/NORTH/AREA 02 AED

Employment Class:

University Staff-Ongoing

Job Number:

309457-CP

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.