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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Administrative Specialist
Job Summary:
The Athlete Administration Coordinator is a key support role within the University of Wisconsin Athletics Department, providing operational, administrative, and strategic assistance to the Deputy AD | COO – General Manager and Directors of Athlete Administration. This position supports the day-to-day execution of athlete administration functions, including revenue share tracking, contract administration logistics, athlete and agent communications, and coordination with various stakeholders. The coordinator plays a critical role in ensuring processes are organized, compliant, timely, and aligned with departmental strategy, while supporting high-level decision-making in a fast-paced, evolving environment.
Primary Responsibilities:
The Athlete Administration Coordinator will have the primary responsibilities set forth below:
Operational & Strategic Support
Provide operational, administrative, and analytical support to the Deputy AD | COO – General Manager and Directors of Athlete Administration in the execution of athlete administration strategy, including:
- Coordinate across sport programs and athlete administration staff to ensure alignment and execution
- Assist with tracking, maintaining, and updating sport-specific revenue share and cap-related data and documentation
- Ensure accuracy and timeliness of data entry within university systems and internal tracking tools
- Support consistent application of revenue share policies, procedures, and compliance requirements
- Conduct background research and compile comparative or market data to support planning and decision-making
- Assist with implementing and refining processes, systems, and workflows as athlete administration evolves
- Prepare summaries, trackers, and briefing materials to support leadership decision-making
- Support scheduling, meeting preparation, follow-ups, and documentation related to athlete administration initiatives
Contract Administration, Communications & Stakeholder Coordination
Support the administration of revenue share contracts and serve as an operational resource for athlete and agent-facing processes, including:
- Assist with contract preparation, coordination, distribution, tracking, and execution across multiple sports
- Manage contract timelines, workflows, and documentation to ensure deadlines and compliance requirements are met
- Maintain organized records, templates, and process documentation related to athlete contracts
- Coordinate with internal stakeholders to support contract processing and payments
- Support onboarding of incoming student-athletes related to athlete administration systems and requirements
- Maintain and update agent databases, contact lists, and communication logs
- Support the development of communication materials, guides, and resources for athletes and agents
This position may also perform other duties as assigned in support of the Deputy AD | COO – General Manager and athlete administration operations.
Key Job Responsibilities:
- Serves on committees and attends meetings, representing the interests of the unit or program
- Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
- Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
- Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
- Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Department:
Wisconsin Athletics, Administration
Compensation:
The minimum starting salary will be $48,107, but is dependent on the selected applicant's qualifications and experience.
Employees in this position can expect to receive benefits such as:
- Generous vacation, holidays, and paid time off;
- Competitive insurances and savings accounts; retirement benefits;
- Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.
More Benefits information can be found here.
Required Qualifications:
- 1–3 years of experience in collegiate athletics, professional sports, or a related administrative or operations-focused role.
- Excellent written and verbal communication skills.
- Ability to effectively communicate cross-functionally, with staff at all levels of the organization.
Preferred Qualifications:
- Working knowledge of athlete compensation, contracts, or revenue share concepts preferred
Education:
- Bachelor’s degree required
How to Apply:
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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.
Upload required documents:
- A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.
- Resume
Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.
Conditions of Appointment: This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact Information:
Kayla Weisensel at kw4@athletics.wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.