Job Summary:
Reporting to the senior associate dean for basic research, biotechnology and graduate studies, the assistant director will develop a strategic space utilization analysis; implement a model to address long-term space utilization needs; and advance sustainable solutions. The assistant director will serve as the SMPH space utilization liaison to the school's departments/centers/units, UW-Madison's Space Management Office, and UW Health. This is a new position; we are seeking a strategic problem-solver with an analytical mindset who will lead the school's efforts to use its space most efficiently.
This is what we're looking for:
[1] Space planning and policy leadership Work in collaboration with stakeholders to develop and maintain processes and procedures to improve the school's space utilization operations; design, implement and evaluate operations to align with the office's strategic direction; and ensure the office effectively supports the needs of the school's faculty, staff, learners and external partners.
[2] Baseline facility information and analysis Establish an accurate record of how space is currently allocated; analyze space usage, personnel data, and fiscal/grants data; and make recommendations to the senior associate dean for improved efficiency and productivity of space. Oversee implementation of Facilities Management Systems (FM: Systems), an industry-standard software used by UW Health and UW-Madison.
[3] Data management and reporting Lead and oversee SMPH space data management. Develop reporting, analytics, and visualizations in partnership with SMPH, UW Health, and UW-Madison resources and ensure that necessary data resources are in place including incoming and outgoing data feeds, data warehousing, and other data integrations in accordance with best practices and UW-Madison data governance guidelines.
Responsibilities:
Assists in the development and implementation of facilities planning initiatives and guides the work of staff responsible for collecting, organizing, verifying, and reporting facilities data to provide informed solutions promoting the effective utilization of resources and provide facility planning solutions.
- 20% Assists with the development and execution of strategic facilities planning analysis and research to determine long term facility needs
- 25% Schedules logistics and secures resources to resolve institutional facility issues, recommending alternatives where necessary
- 5% Serves as the unit liaison to internal and external stakeholder groups providing organizational information to ensure timely and safe transitioning of major construction or remodeling projects
- 20% Assists with developing operating policies and procedures to comply with regulations, best practices, and institutional objectives
- 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- 20% Work in partnership with the Senior Associate Dean for Basic Research, Biotechnology and Graduate Studies to analyze and manage allocation of the school's physical space
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree
Qualifications:
Required Qualifications
- Minimum 3 years of professional experience
Preferred Qualifications
- Professional experience in space utilization or related field
- Experience with and understanding of data management and analytics and their value to strategic decision making
- Direct, hands-on experience with database administration
- Professional experience in higher education
- Experience with and understanding of project management demonstrated by successful project delivery and satisfied stakeholders
- Experience supervising professional staff
- Excellent written communication skills, including ability to write with clarity, accuracy, and brevity
Preferred Skills and Abilities
- Strong analytical and problem-solving skills
- Excellent organizational skills and attention to detail
- Strong customer-service orientation, with demonstrated ability to build effective working relationships with diverse stakeholders (internal and external) at all levels of the organization
- Exceptional interpersonal and communications skills
- Ability to manage multiple priorities and respond to competing demands
- Ability to manage sensitive information with discretion and confidentiality
Work Type:
Full or Part Time: 80% - 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $96,220 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $96,220 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/) and (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0).
Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:
Kelly Rose
kbeall@wisc.edu
608-265-8069
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Facilities Plng Asst Dir(FP011)
Department(s):
A53-MEDICAL SCHOOL/ADMIN/DEAN,RSRCH,GRAD,BIO
Employment Class:
Academic Staff-Renewable
Job Number:
312245-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings,
click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The
Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the
University of Wisconsin Police Department.