Assistant Department Administrator - ADA

Job Summary:

The Department of Industrial & Systems Engineering (ISyE) is looking for an Administrative Manager to serve as an Assistant Department Administrator. ISyE is a top ranked engineering program with a collaborative administrative staff who work together in support of the department.

The successful candidate will work with faculty, staff, and students in the critical functions of HR, Payroll/Benefits, and Finance/Accounting, collaborating with the College of Engineering Dean's office to advance department goals. This position reports to the Department Administrator and will serve as a back-up in operational duties.

Responsibilities:

Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 15% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 15% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 15% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 20% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 5% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 5% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• 20% Responsible for Payroll and Benefits for department and associated centers

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Qualifications:

Required:
At least 2 years experience in payroll or HR or Accounting/Finance.

Preferred:
Experience with UW HR/Payroll systems
Experience with Workday
Experience serving diverse international populations.

Applicants will improve their candidacy by demonstrating strong oral and written communication, attention to detail, accuracy in work, experience working with multiple stakeholders (e.g. faculty, students, staff, partner organizations, etc).

Work Type:

Full Time: 100%

This position will require in-person, onsite, work at a designated campus work location. Following a training/probationary period an option for partial remote work will be offered.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $66,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

A successful candidate will need to be self-motivated, enthusiastic, team-oriented, and open to guidance and change. Attention to detail is crucial in this role.

How to Apply:

Please click on the "apply Now" button to start the application process. Applicants will need to upload 1) a resume, 2) a cover letter specifically addressing relevant qualification and experience for the position, and 3) a list of exactly 3 supervisory professional references.

Contact:

Dave Kantor
dkantor@wisc.edu
608-263-3214
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Administrative Manager(AD005)

Department(s):

A19-COLLEGE OF ENGINEERING/INDUSTRIAL & SYSTEMS ENGR

Employment Class:

Academic Staff-Renewable

Job Number:

316362-AS

 

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.