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Job Category:
University Staff
Employment Type:
Terminal (Fixed Term)
Job Profile:
Student Affairs Prog Coord
Job Summary:
The Assistant Academics & Career Advisor is an 11-month position that supports the holistic development, academic success, and career readiness of student‑athletes through individualized advising, proactive academic monitoring, and strategic career exploration guidance. This role provides direct support to student‑athletes of assigned teams, collaborates with campus partners and athletic department staff, and contributes to unit‑wide initiatives within Academics & Career and Badger Built. Additionally, the position assists the Associate Athletic Director for Student Services with the administration of the Badger Built program. This may include but is not limited to special projects, storytelling efforts, and event coordination that help student-athletes win now & beyond. Key responsibilities can be found below.
This individual will also participate in the Emerging Leaders Program to gain hands-on experience, build their network, explore career options, and develop essential professional skills.
Key Responsibilities
Academics & Career Advising
- Provide individualized academic advising and support to assigned student-athletes, including assistance with study skills, time management and goal setting
- Advise on academic planning, major selection and class scheduling in coordination with campus academic advisors
- Monitor academic progress and NCAA eligibility for assigned student-athletes
- Track course performance and proactively adjust support plans to meet evolving academic needs
- Serve as a consistent resource to help student-athletes create a balanced schedule and meet academic and career milestones
- Assist student-athletes in exploring career interests and identifying tracks aligned with their long-term goals
- Provide guidance on career planning tools, internship opportunities and graduate/professional school exploration
- Collaborate with internal and campus career services to connect student-athletes with resources such as resume building, job shadowing, site visits, interview preparation, etc.
- Encourage early and ongoing career planning to prepare students to win now and beyond
- Meet with prospective student-athlete and their families during the recruitment process to provide information about Academics & Career and Badger Built
Academics & Career Liaison
- Serve as communication bridge between student-athletes and campus stakeholders, including professors, advisors, etc.
- Collaborate with coaches and athletic department staff to ensure academic and career needs and goals are met
- Provide feedback and updates on student progress and address concerns as needed
Unit Support
- Actively participate in Academics & Career team meetings, Badger Built team meetings, and assigned pod meetings to ensure alignment and collaboration across support services
- Serve on designated committees to contribute to unit-wide initiatives
- Assist with the planning and implementation of new student transition programming
- Support special initiatives and programming within the unit
- Assist in the coordination and execution of Badger Built events, workshops, etc.
- Contribute to the daily operations and special projects within both Badger Built and Academics &Career to enhance student-athlete support services
Administration/Other
- Support the administration of Badger Built through marketing, communication, project and office management
- Provide insights into building and managing the Badger Built brand, both internally and externally through communication, event marketing, and administrative execution to ensure consistency and operational efficiency
- Assist in the coordination and execution of Badger Built events, workshops, etc.
- Contribute to the daily operations and special projects within both Badger Built and Academics & Career to enhance student-athlete support services
Key Job Responsibilities:
- Assists with scheduling, logistics, securing resources, and facilitating one or multiple student affairs programs, activities, and/or services
- Assists with the design of student-focused programming and associated resources and materials to promote new and ongoing educational initiatives
Serves on collaborative committees and executes essential and administrative functions
- Provides guidance on resources for individual students or internal stakeholder groups
- May assist with supervising and training student employees
Department:
Wisconsin Athletics, Academics & Career
Compensation:
$20/HR
Employees in this position can expect to receive benefits such as:
Required Qualifications:
- Able to work efficiently across multiple projects in a fast-paced environment
- Excellent verbal, written, and interpersonal communication skills with high attention to detail
- Intentional about building meaningful relationships with coaches, staff, and student-athletes
- Strong self/social awareness skills and capable of professionalism in various settings
- A proactive self-starter that embraces a growth mindset, feedback, and adaptability
Preferred Qualifications:
- Master’s Degree in related field
- Previous collegiate athletic experience
Education:
Candidates must have completed a bachelor's degree
How to Apply:
Please join us for an informational session on March 4th at 4:00 pm central via Zoom to learn more about this opportunity with Wisconsin Athletics! The link to register is here: https://uwmadison.zoom.us/meeting/register/H2q0cS8pRxqOSjOtwsvWmQ
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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.
Upload required documents:
- A cover letter that describes:
- Your core values
- Your interest in the position
- How your qualifications and experiences align with the responsibilities of the position
- Resume
Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.
Conditions of Appointment: This is a 100% University Staff fixed term appointment, with an expected job end date in June of 2027. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact Information:
Kayla Weisensel kw4@athletics.wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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