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Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Administrative Assistant II
Job Summary:
The Wisconsin National Primate Research Center (WNPRC) is seeking an Administrative Assistant II to work as part of a dynamic and caring team of animal care professionals. Reporting directly to the WNPRC Attending Veterinarian and Associate Director of the Animal Services Division (ASD), the Administrative Assistant provides comprehensive administrative support for the office including coordinating various ASD meetings (routine and ad hoc), coordinating travel for supervisor and other staff, coordinating purchase requests of supplies and medications, and assisting with data collection, data entry, and documentation, including regulatory information, as required. This individual must establish and maintain effective working relationships with faculty, researchers, staff, trainees, and external clients. Highly effective interpersonal and communication skills and the ability to prioritize and manage multiple tasks are critical for success. Accuracy and exceptional attention to detail are imperative in this position to maintain regulatory compliance, professional accreditation, and grant funding
Key Job Responsibilities:
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Department: UWMSN | OVCR | WNPRC Veterinary Services
Compensation: Minimum starting hourly rate of $21
Required Qualifications:
Minimum of two years of relevant experience in an administrative support capacity assisting a team or individuals.
Highly effective interpersonal and communication skills.
Demonstrated ability to manage multiple responsibilities while delivering results.
Exceptional attention to detail.
Excellent organizational and time management skills.
Preferred Qualifications:
Experience working in a research or academic environment.
Proficiency with meeting-related technology such as Microsoft Outlook and Teams, Zoom, and Doodle.
Knowledge of medical terminology and familiarity with Systematized Nomenclature of Human & Veterinary Medicine (SNOMED) coding protocols to accurately represent colony records information in a consistent manner.
Education:
High School Diploma Required
How to Apply:
We are keen to learn more about how your experience, values and career goals may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. Applicants will also be asked to provide 3 professional references, including phone and email addresses. We will not contact your current supervisor without advance notice.
Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position, you must provide proof of work authorization and eligibility to work.
The Wisconsin National Primate Research Center (WNPRC) is one of seven federally supported National Primate Research Centers and the only one in the Midwest. WNPRC's mission is to increase the understanding of basic primate biology and to improve human health and quality of life through research. To accomplish this, the WNPRC helps discover treatments, preventions and cures for human disease; generates new knowledge of primate biology, from the molecular and whole animal levels to the understanding of primate ecosystems; facilitates research progress by providing expertise, resources and training to scientists worldwide; and collects primate information and disseminates to the research community and to the public.
Based in the Office of the Vice Chancellor for Research (OVCR) of the University of Wisconsin- Madison (UW-Madison), the WNPRC is committed to diversity both as an end in itself, but also as a valuable means for eliminating health disparities through research.
Contact Information:
HR Generalist: Kate Rouman
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.