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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Stu Rcds & Curr Spec I
Job Summary:
The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows, while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment, maintaining SIS records, ushering course changes through Lumen, coordinating course and room schedules, and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty, staff, and students to ensure smooth academic operations and enhance the student experience.
The work environment is collaborative and mission-driven, with a strong commitment to excellence in veterinary education. Team members enjoy a supportive culture that values accuracy, innovation, and continuous improvement. The role combines independent problem-solving with cross-unit partnerships, making it ideal for someone who thrives in a dynamic academic setting.
Key Job Responsibilities:
Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests 10%
Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records 5%
Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues 30%
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations for Associate Dean for Professional Programs. 15%
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. 5%
Department:
Office of Academic Affairs, School of Veterinary Medicine
Compensation:
Based on qualifications and experience
Required Qualifications:
HS diploma or GED
Ability to manage a varied workload across diverse tasks independently.
Demonstrated experience using software that include MS Windows, MS Office (Word, Excel, and Teams), calendars, and database management.
Attention to detail.
Preferred Qualifications:
Bachelor’s Degree
At least two years of work experience in an academic environment, or similar large complex organization.
At least one year of work experience with SIS or other student information systems
Knowledge of university policies and procedures related to course and program proposal processes
Ability to process information and learn in a complex campus environment and work proactively, creatively, and flexibly to solve problems.
Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people
Education:
HS Diploma required
Bachelors Degree Preferred
How to Apply:
Please upload a cover letter highlighting your experience and qualifications as they relate to this position and a current resume.
Contact Information:
For questions regarding the application process, please contact Nancy Parkinson, nancy.parkinson@wisc.edu. For questions regarding the position, please contact Peggy Schmidt, peggy.schmidt@wisc.edu
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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