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Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Administrative Assistant II
Job Summary:
The Department of Oncology/McArdle Laboratory for Cancer Research seeks an Administrative Assistant II to provide essential administrative support required for the department to achieve its science research and teaching missions in the laboratory. As the primary point of contact for the department, the Administrative Assistant II is expected to deliver outstanding customer service managing the front desk operations. This position serves faculty, staff, students, and visitors, acting as a welcoming and knowledgeable ambassador for the department. The Administrative Assistant II manages department scheduling and logistics, maintains departmental records and communications, and provides general support of fiscal operations. Core business hours are Monday through Friday 8:00 a.m.- 5:00 p.m.
This position is full or part-time, 60%-100%
This position requires work to be completed onsite, at a designated campus work location.
The work schedule is flexible and will be determined at the time of hire.
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration: exceptional professional customer service skills; strong interpersonal verbal and written communication skills; ability to work independently and maintain confidentiality.
Key Job Responsibilities:
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Serves as department fiscal coordinator through effort certification, reconciling funding reports, managing funding assignment, and initiating payroll accounting adjustments
Department:
School of Medicine and Public Health, Department of Oncology, Administration
The McArdle Laboratory for Cancer Research is also designated as the Department of Oncology within the University of Wisconsin-Madison School of Medicine and Public Health. Our administrative team actively supports departmental research and their pursuit of understanding cancer.
The central mission of the McArdle Laboratory for Cancer Research is twofold:
1. To pursue outstanding research programs directed toward understanding the causes and biology of cancer and the factors that regulate normal and neoplastic growth and differentiation.
2. To provide training of the highest quality in basic cancer research at the graduate and postdoctoral levels.
While these two goals represent the cornerstone of our activities, we also seek to provide undergraduates and medical students with a foundation in basic cancer biology and to serve the public and scientific community through our activities for national and international organizations. You can see more on our training and instruction here.
Compensation:
The starting hourly wage for the position is $22.00 per hour; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
SMPH University Staff Benefits Flyer 2026
Required Qualifications:
At least one year experience with front desk operations, customer service industry, or related experience.
Minimum one year experience using Microsoft 365, particularly in Outlook, Word, and Excel.
Preferred Qualifications:
Education:
H.S. Diploma Preferred Minimum
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter
• Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Gabby Fisk, gfisk@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.