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Job Category:
University Staff
Employment Type:
Terminal (Fixed Term)
Job Profile:
Research Coordinator
Job Summary:
The Research Coordinator serves as a central support role for complex large‑animal research projects involving sheep, swine, and calves. This position is responsible for coordinating the logistics, data management, and daily operational needs of studies that require careful planning, consistent oversight, and hands‑on technical involvement. Working closely with veterinarians, faculty investigators, and research teams. The role ensures that animals, facilities, personnel, procedures, schedules, and study records are aligned to support smooth and efficient project execution. The position balances direct animal care and procedural support with significant responsibilities in project coordination and documentation, providing continuity and organizational structure across multiple concurrent and long‑term research efforts.
Key Job Responsibilities:
- Assists in composing and organizing research reports and manuscripts to provide updates on unit objectives
- Schedules logistics and secures resources for research supplies, equipment, and facilities
- Tracks supply and equipment inventory levels and places replenishment orders
- Assists with conducting experiments or interviews, collecting and analyzing data, and documenting results according to established protocols
- Maintains organization of research records according to established policies and procedures
Department:
Livestock Laboratory - Agricultural Research Station
Compensation:
Final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf
Required Qualifications:
Experience working in large animal research, veterinary clinical settings, or livestock-based agricultural operations
(e.g., handling livestock species such as swine, sheep, or cattle; supporting animal care protocols; assisting with clinical or herd procedures, etc.)
Experience coordinating complex activities or projects to support research, clinical, or operational work
(e.g., managing schedules, organizing multi-step procedures, coordinating staff and resources across teams, ensuring tasks are completed in proper sequence, etc.)
Demonstrated ability to independently plan, prioritize, and execute multi-step tasks or projects
(e.g., anticipating next steps, developing timelines, aligning personnel/equipment, completing work with minimal direction, etc.)
Effective communication skills, including the ability to convey information clearly to team members, veterinarians, and researchers
(e.g., coordinating with staff across locations, documenting procedures, providing project updates, clarifying expectations, etc.)
Ability to interpret and follow written and verbal instructions
(e.g., adhering to research protocols, SOPs, clinical procedures, and regulatory requirements, etc.)
Formal education, training, or equivalent experience in veterinary technology, animal science, biological sciences, or a related field
Preferred Qualifications:
Experience working with research data systems, databases, or documentation workflows
(e.g., entering and maintaining study data, managing records, supporting data integrity and reporting processes, etc.)
Experience assisting with advanced procedures or intensive research protocols
(e.g., supporting surgical procedures, specialized animal care, complex sample collection, or technical research activities, etc.)
Demonstrated ability to develop, improve, or streamline organizational systems or workflows
(e.g., creating tracking systems, improving scheduling processes, standardizing documentation or SOPs, increasing operational efficiency, etc.)
Experience working in environments with regulatory, compliance, or protocol-driven requirements
(e.g., maintaining compliance with institutional or federal research standards, following audit processes, ensuring accurate documentation and protocol adherence, etc.)
Certified Veterinary Technician (CVT/LVT/RVT as applicable)
Education:
Preferred: Bachelor's Degree
License or Certificate:
Preferred: Certified Veterinary Technician
Work Schedule:
Scheduling for this position will be based on 7:00 AM – 3:30 PM, Monday through Friday. Occasionally early and late hours. Weekends and holiday rotations required for this position.
How to Apply:
Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/Application Materials:
Resume (required) - Detail your educational and professional background
Cover Letter (optional) - Refer to your related work experience
Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.
Applicants must be authorized to work in the United States without the need for visa sponsorship. We are unable to sponsor or take over sponsorship of employment visas at this time.
Contact Information:
Andrew Vaudt, HR Generalist (Andrew.Vaudt@wisc.edu)
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.