Research Administrator

Job Summary:

Join the dynamic and cutting-edge world of research in emergency medicine as we seek a passionate individual to take on the role of Research Administrator at the vibrant BerbeeWalsh Department of Emergency Medicine (DEM) at the UW School of Medicine and Public Health!

Reporting directly to the Associate Department Administrator-Finance, with a matrixed relationship to the Associate Vice Chair of Research, the Research Administrator will be responsible for contributing to the mission of enhancing and facilitating high-impact clinical and translational emergency care research in the department by carrying out pre- and post-award research administration tasks. The pre-award component includes directly working with principal investigators and/or research staff to prepare, route, and submit funding proposals to sponsors. Reviewing, advising, and assisting faculty in developing and submitting grant applications, contract proposals, progress, and final reports. Post-award tasks include directly working with principal investigators and research staff to budget, complete award set-up, monitor expenditures, and reconcile financial data for sponsored programs. This includes processing accounting transactions such as cost transfers, sub award management, and financial projections related to sponsored project management.

The successful candidate will possess and/or demonstrate the following:
- Demonstrated track record of organizational skills and attention to detail.
- Ability to work independently with minimal supervision.
- Ability to problem solve and research questions to find answers

Responsibilities:

Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).

• 10% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• 40% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• 20% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 15% Maintains and monitors grants and contract budgets
• 15% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Qualifications:

Required:
- One year or more of experience in grant management (pre and/or post award).
- Excellent written and verbal communication skills.

At least one year of experience with the following is preferred:
- Experience developing and projecting budgets.
- Knowledge of federal (e.g. NIH, NSF, DOD) state, foundation or industry funding mechanisms.
- Experience working in a healthcare and/or higher education environment.
- Proficiency with Microsoft Office

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $60,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Contact:

Jenna Wepfer
jwepfer@medicine.wisc.edu
608-265-1810
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Research Administrative Spec(SC029)

Department(s):

A53-MEDICAL SCHOOL/EMERG MED

Employment Class:

Academic Staff-Renewable

Job Number:

308177-AS

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.