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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Financial Specialist III
Job Summary:
The Financial Specialist plays a critical role in supporting the financial and administrative functions of the Continuing Education department. This position serves as the primary point of contact for financial transactions, with a specialized focus on instructor compensation. The specialist will ensure the accurate and timely processing of payments, comprehensive financial reporting, and compliance with institutional policies. Additionally, this role contributes to the effective development, implementation, and evaluation of academic support programs, aligning with departmental and institutional goals for continuing education student success.
(10%) Initiates appropriate purchases and financial transactions according to UW-Madison policies and procedures. Stays current on UW-Madison purchasing and accounting policies and procedures.
(30%) Collaborates in the development, refinement, and documentation of instructor payment process for the Continuing Education programs, and ensures timely distribution of updated procedures to all relevant stakeholders.
(10% ) Provides general financial support to the Continuing Education Department regarding instructor payments, purchases, and expense allocation.
(10%) Pulls monthly payroll reports and coordinates with the payroll and benefits manager to add individuals to payroll.
(20%) Drafts communications and reports and maintains organization of varied records to provide administrative support within the Continuing Education Department.
(5%) Coordinates and/or supports continuing education programs which involves implementation, course delivery and maintenance and executing the daily program operations and logistics such as detailed planning, as well as, processing all event related transactions and event data and records.
(5%) Serves as a primary liaison with internal and external units and organizations in program planning, implementation, and delivery.
(5%) Collaborates with the development team members to evaluate program effectiveness and provide recommendations for improvement.
(5%) Works with instructors and/or faculty to deliver online, blended and face to face programs. For online classes, this could include moderating online live sessions, editing instructor videos, and uploading course content into LMS.
Key Job Responsibilities:
Works with instructors and/or faculty to deliver online, blended and face to face programs. For online classes, this could include moderating online live sessions, editing instructor videos, and uploading course content into LMS (10%)
Coordinates and/or supports continuing education programs which involves implementation, course delivery and maintenance and executing the daily program operations and logistics such as detailed planning, as well as, processing all event related transactions and event data and records (10%)
Department:
Continuing Studies, Continuing Education
Compensation:
Minimum: $44,543 ANNUAL
Required Qualifications:
Demonstrate attention to detail through 2 years of experience managing and maintaining accurate financial transactions and records, payroll reporting, and processing instructor payments.
1 year of experience working collaboratively across teams and with external partners
Experience learning, adapting and complying with a variety of policies and procedures.
Experienced in serving as the primary departmental contact, delivering clear and courteous communication to resolve complex inquiries from internal and external stakeholders.
Preferred Qualifications:
Experience working in a university or continuing education setting.
Familiarity with UW-Madison systems and tools (e.g. Workday, Canvas, Zoom, Kaltura) or similar software programs.
Comfort with hybrid work environments and supporting both in-person and online program delivery.
Understanding of agreements and their application for hiring ad hoc or temporary instructors in continuing education programs
Ability to recognize and solve problems, meet deadlines, and make independent decisions as appropriate.
Education:
Bachelor's Degree Required
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload an Academic C.V., cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure your Academic C.V. and cover letter address how you meet the minimum/preferred qualifications for the position.
Contact Information:
Zachary Yafai
HR Business Partner
zyafai@wisc.edu
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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