Clinical Database Coordinator

Job Summary:

The Living Donor Database Coordinator will help propel the field of living kidney donation forward by helping set up a comprehensive database on living kidney donors. This will include helping determine needs for the database and coordinate communication between Clinical Informatics, the Clinical Manager of the Living Kidney Donor Program and the physician leaders. The Database Coordinator will help create smartphrases and data fields that need to be added to the database. Once the database is set up, the Coordinator will obtain basic health information on former donors and enter that into the database.

Responsibilities:

Coordinates clinical research studies, performing a variety of tasks and activities. Recruits, screens, selects, determines eligibility, and enrolls study participants and ensures subjects follow the research protocol. Develops study-related documents. Applies expertise, knowledge, and skills to a broad range of different types of clinical studies, navigates resources, and identifies issues needing escalation. Contributes to development of new team and unit processes, procedures, staff, and tools.

• 20% Schedules logistics, determines workflows, and secures resources for clinical research trials
• 20% Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• 20% Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• 20% Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
• 5% Help set up the Living Donor Database. This will include helping determine needs and coordinate communication between Clinical Informatics, the Living Kidney Donor Program Clinic Manager and Medical Director of the Living Donor Program
• 10% Obtain basic health information on former donors and enter that into EPIC
• 5% Help manage any IRB and regulatory issues related to the database, in coordination with the Transplant Surgery staff which already has experience with UW Transplant database.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree
Preferably a degree in biological sciences, health care or related field

Qualifications:

Required Qualifications:
- Experience with data collection, data management, data verification, REDCap, OnCore or similar clinical research databases
- Experience in a clinical setting, including working with patients, electronic medical records (e.g., Epic) or compiling health information
- Proficiency with Microsoft Office or similar suite

Preferred
- At least 1 year experience in human subjects research
- Experience with project management, including a track record of project organization and documentation, and laboratory management

Work Type:

Part Time: 50%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $54,000 ANNUAL (12 months)
Depending on Qualifications
The annual starting salary for the position is $54,000 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

This position requires excellent interpersonal, written and oral communication skills. Strong problem solving and organizational skills with attention to detail, the ability to multi-task and prioritize based on deadlines are necessary to be successful in this role. The incumbent will be able to learn new tasks quickly and work both independently and as part of a team.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. [This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Kassie Hefty
kjhefty@medicine.wisc.edu
608-262-2710
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Clin Res Coord II(RE016)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/NEPHROLOGY

Employment Class:

Academic Staff-Renewable

Job Number:

316359-AS

 

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.